Program Coordinator - Our Driving Concern (FL)

National Safety Council•Tallahassee, FL

2d•Remote

About The Position

The National Safety Council is seeking a Program Coordinator to contribute to its mission of saving lives and preventing injuries. This role is pivotal in the delivery of the Our Driving Concern (ODC) employer traffic safety program, a grant-funded initiative specifically in Florida. The Program Coordinator will also provide support to the NSC Occupant Protection programs within Driver Safety Training. Key responsibilities include managing monthly grant reimbursement processes and budget tracking to ensure adherence to state and federal requirements, as well as coordinating program activities that offer training and resources to employers. The position demands meticulous attention to detail, proficiency in handling financial and program data, and the capability to manage multiple priorities effectively in a fast-paced, remote work environment.

Requirements

Bachelor’s degree and at least 2 years of experience with grants, financials, safety promotion, community education, and/or training.
In lieu of education, at least 4 years of relevant experience.
Strong project and operations management skills, with the ability to manage multiple priorities and deadlines with a high degree of accuracy.
Experience working with budgets, financial tracking, or grant-related documentation; ability to reconcile data across multiple systems.
Demonstrated analytical skills, including the ability to interpret data and support program reporting and decision-making.
Advanced proficiency in Microsoft Excel and overall comfort with Microsoft Office Suite.
Experience working in remote or distributed teams using collaboration tools such as Teams and Zoom.
Strong written and verbal communication skills, with the ability to engage both internal stakeholders and external partners.
Ability to work independently, take ownership of responsibilities, and contribute to a team environment.

Nice To Haves

Experience with government, nonprofit, or grant-funded programs preferred.

Responsibilities

Own the monthly grant reimbursement process, including preparation, validation, and submission of claims and supporting documentation in coordination with NSC accounting, ensuring compliance with the Florida Department of Transportation and applicable federal requirements.
Monitor, reconcile, and track program budgets and expenditures; support forecasting and reforecasting, and contribute to the development of annual grant applications.
Collect, analyze, and interpret program data to support required reporting, evaluate program performance, and ensure alignment with grant deliverables; identify discrepancies and follow through on resolution.
Develop, maintain, and improve program materials, internal documentation, and standard operating procedures to support consistency, compliance, and scalability.
Execute and support program communications, including newsletters, social media, and outreach materials.
Serve as a primary point of coordination across employers, trainers, state highway safety partners, community stakeholders, and NSC shared services to ensure effective program delivery and timely resolution of operational needs.
Support the planning, coordination, and execution of program initiatives such as safety campaigns, surveys, and recognition programs.
Manage and track administrative and financial processes, including subcontractor coordination, purchase orders, invoice processing, and documentation management, ensuring alignment with grant and organizational requirements.
Maintain organized, accurate, and audit-ready records in accordance with grant, state, and NSC requirements.
Provide operational support across multiple states or funding streams as needed.