Research Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent plus a minimum of four years of related experience, or combination of education and experience.
• Excellent written and oral communication skills.
• Proficient written English communication skills, including skill in drafting, editing, and proofreading complex materials for grammar, charts, spelling, punctuation, and clarity.
• Advanced knowledge using software tools including Google Suite (Docs, Sheets, Slides) and MS Office (Word, Excel, PowerPoint).
• Advanced skill in making complex meeting arrangements to include scheduling, catering, and coordination with cross functional teams.
• Advanced skill in travel logistics, planning, and procedures.
• Good project management and organizational skills, including project plans and realistic timelines to allow for potential issues as they arise; routinely monitors progress.
• Sensitivity and discretion in handling confidential information and documents.
• Skill in prioritizing workload, working independently, and taking the initiative when working on projects within range of responsibility.
• Strong organizational skills with the ability to manage multiple projects/assignments simultaneously.
• Advanced skill in paying strict attention to detail when creating documents, drafting messages, and performing any work assigned.
• Ability to thrive in a dynamic work setting, and demonstrated ability to maintain a calm, focused, and professional demeanor when working in a fast-paced, high-stress environment.
• Ability to identify information sources for solving problems, anticipate organizational problems before they arise, and respond appropriately.
• Excellent customer service and interpersonal skills, including the ability to work with diverse groups.

Nice To Haves

• Experience in website content updates, maintenance, and development is a plus.

Responsibilities

• Provides administrative support to the NCAR Directorate as a whole.
• Provides general administrative support for NCAR Directorate teams, including operations, budget and planning, proposal and awards, partnerships, and project management.
• Provides advanced calendar management and scheduling support to Project Management Office/Facilities & Large Projects Office (PMO/FLPO).
• Coordinates meetings, seminars, and retreats through tasks such as room reservations, meeting set-up, video conferencing, catering, supplies, and other related logistics.
• Provides administrative support for a variety of committees, including the Human Subjects Committee (HSC) and Scientist Promotion Committee (SPC).
• Creates ad hoc financial reports and maintains databases and inventories as requested.
• Provides administrative support for a variety of committees and processes, including note-taking, meeting scheduling and reminders, and related communications.
• Assists Directorate & Operations staff with document creation, proofreading, and distribution.
• Coordinates meetings and presentation materials and takes meeting notes for center-wide initiatives in support of the operations and project management teams.
• Supports Directorate and NCAR special events and workshops (program workshops/conferences, open houses, Distinguished Scholar events, town halls, executive sessions, new employee orientation).
• Conducts special research assignments to support new initiatives and projects.
• Provides administrative support in a collaborative team environment, interacting with staff, at all levels of the organization and with visitors and guests at all levels whose needs, support levels, and technological proficiency may vary.
• Provides backup support to other administrative staff when necessary.
• Develops and updates website content including proofreading.
• Coordinates and prepares presentation materials and Directorate gift bags for distinguished guests.
• Performs basic office functions such as mail distribution, coordination of office moves, and ergonomic reviews; purchases a variety of supplies using company card and reconciles monthly.
• Works closely with NRIT/EIT on hardware replacement inventory and serves as Property Administrator for the Directorate (DPA).
• Responsible for the frontline greeting of guests in the Directorate, office maintenance: i.e., maintaining the office coffee station, including restocking coffee, tea, water, snacks, and refilling the coffee maker and hot water dispenser, and performing additional light cleaning tasks as needed.
• Submits and tracks building maintenance requests for the office.
• Provides complex domestic and international travel support, including making travel arrangements and processing travel authorizations and vouchers for PMO and partnerships staff.
• Additional travel coordination and support related to workshop participants, external visitors, and invited guests may be required.

Benefits

• health insurance
• dental insurance
• vision insurance
• Short & Long Term Disability Insurance
• Generous retirement plan - UCAR contributes of 10% of base salary
• Minimum 20 days of annual PTO
• 10 paid holidays
• 12 weeks of paid parental leave
• FAMLI Leave
• Tuition Assistance Program
• Public Service Loan Forgiveness (PSLF) eligible employer
• employee assistance programs