Special Assistant

Research Foundation for Mental Hygiene•Long Island, NY

7d•Onsite

About The Position

The Research Foundation for Mental Hygiene, Inc. is hiring a full-time Special Assistant to the Assistant Commissioner for the Bureau of Health Promotion for Justice-Impacted Populations (HPJIP), within the Division of Mental Hygiene. HPJIP works to reduce the health and social impacts of legal system contact for New Yorkers and their families through direct services, policy work, research, and partnerships with city agencies and community organizations. The Office of the Assistant Commissioner leads the bureau, sets its priorities, and represents it within the Division and to agency leadership. The Special Assistant reports to the Assistant Commissioner and provides executive support. The position is based at 42-09 28th Street, Queens, New York 11101. The organization offers an excellent benefits package. Applicants with lived mental health experience are encouraged to apply.

Requirements

Master's degree in psychology, social work, public health, public administration, public policy, or a relevant field and one year of relevant project coordination and/or project management experience; or a bachelor's degree in one of those fields and two years of relevant project coordination and/or project management experience.

Nice To Haves

Experience providing executive support to a senior official in government, health care, or a large nonprofit, including complex calendar management, travel, and briefing materials, with sound judgment and discretion on confidential matters.
Experience serving as a liaison between an operating unit and an executive office, tracking requests, deadlines, and approvals across several teams, following up proactively, and writing clear agendas, minutes, and briefing memos.
Proficiency with Microsoft 365, including Outlook, Teams, SharePoint, Word, and PowerPoint.
Familiarity with New York City government administrative processes such as travel approvals, personnel actions, and document clearance.
Lived mental health experience is encouraged.

Responsibilities

Manage the Assistant Commissioner's calendar and prepare a weekly look-ahead.
Prepare a weekly brief covering commitments, pending decisions and action items from leadership meetings, and deadlines owed to the Division.
Prepare and support the Assistant Commissioner's standing leadership meetings by collecting agenda items, taking notes, and tracking decisions and action items.
Coordinate the Assistant Commissioner's travel arrangements and transportation.
Serve as the bureau's point of contact for the Office of the Executive Deputy Commissioner.
Receive data calls, briefing requests, and deadlines from the Division.
Represent the Assistant Commissioner, as requested, to community partners, providers, and the public.
Perform other duties as assigned.