Special Assistant

Chickasaw Nation Industries•Germantown, MD

9d•Onsite

About The Position

The Special Assistant provides full-time onsite administrative and technical support to leadership and the specified team in the Department of Energy’s Office of Nuclear Energy (NE), at either Washington, DC, or Germantown, MD. The role provides high-quality administrative services, team support, and coordination, including calendar management, travel planning, visitor protocol guidance, correspondence and document processing, and coordination with NE offices and government stakeholders. The position also supports process improvement, prioritizes action items, and manages complex, highly visible projects.

Requirements

Bachelor’s degree.
At least seven years of relevant experience.
Expert knowledge of standard office practices and procedures.
Expert ability to compose correspondence from draft to final version.
Expert professional business English grammar, spelling, punctuation, and capitalization for correspondence, reports, and presentations.
Expert ability to work effectively independently and in a team environment.
Expert skills using government travel systems, DOE business processes, Microsoft Windows, and Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Expert ability to facilitate teamwork and coordinate efforts toward goals.
Excellent verbal and written communication skills, including presentation skills.
Exceptional customer service and relationship-building skills.
Ability to schedule, plan, and lead meetings.

Responsibilities

Provide senior administrative and technical support to key leadership and the specified NE team.
Provide guidance on protocols for international and domestic visitors.
Analyze and recommend improvements to calendar and appointment management processes.
Plan and coordinate travel to align principals with meeting schedules and scope.
Manage calendars and keep staff on schedule and informed of updates.
Improve communication with administrative assistants in NE program offices in Forrestal and Germantown.
Use computers to prepare correspondence and work with databases such as eDocs, as well as PowerPoint and spreadsheets.
Coordinate with the Correspondence Control Center (CCC) to facilitate document packages for concurrence and signature.
Maintain working relationships with NE staff, senior Department officials, other government agencies, public and local government officials, and Congressional and White House staff to gather or provide information and accomplish assignments.
Bring action items to management’s attention according to priority.
Manage extremely difficult or complex, highly visible projects.
Participate in self-development by being available and receptive to company-provided training.
Plan daily activities in accordance with company policy, the job description, and supervisor instructions.