Special Assistant

Chickasaw Nation Industries, Inc.•Washington, DC

11d•$63 - $65•Remote

About The Position

The Department of Energy (DOE) Office of Nuclear Energy (NE) seeks a Special Assistant to support the Deputy Assistant Secretary for International Nuclear Energy Policy and Cooperation (NE-6). The role provides full-time managerial, administrative, and technical support to the Deputy Assistant Secretary and the NE-6 team in a remote work environment, with occasional onsite presence as required. The Special Assistant manages calendars, meetings, travel, correspondence, records, and office procedures; coordinates with DOE teams and external stakeholders; and prepares written and presentation materials on nuclear topics. The position also supports project and decision-making activities, monitors classified correspondence and emails, and helps maintain the NE-6 webpage and other online media. An active DOE security clearance is required.

Requirements

Active DOE security clearance.
Expert knowledge of standard office practices and procedures.
Expert ability to compose correspondence from draft to final version.
Expert command of professional business English, including grammar, spelling, punctuation, and capitalization, for correspondence, reports, and presentations.
Expert ability to work effectively both independently and as part of a team.
Expert proficiency with government travel systems, DOE business processes, Microsoft Windows, and Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Expert ability to facilitate teamwork and coordinate efforts toward successful goal achievement.
Excellent verbal and written communication skills and solid presentation skills.
Exceptional customer service and relationship-building skills.
Ability to schedule, plan, and lead meetings.
Bachelor's degree in Marketing, Communications, Journalism, Advertising, Graphic Design, Event Planning, Business, Information Technology, or a related field.
At least four years of relevant experience working in communications or a related field.

Responsibilities

Provide senior administrative and technical support services to the Deputy Assistant Secretary and NE-6 team.
Manage meeting requests, virtual meeting setups, and logistics for in-person meetings.
Manage calendars and ensure the Deputy Assistant Secretary receives meeting and event materials in advance.
Coordinate scheduling, deadlines, and deliverables with the front office and other Deputy Assistant Secretary assistants.
Plan and manage complex international travel itineraries, including Electronic Country Clearance and Foreign Travel Management System processes, travel equipment coordination, and post-travel vouchers.
Attend meetings on behalf of the Deputy Assistant Secretary and prepare written readouts.
Coordinate meetings and events with external stakeholders, including embassies, industry, Congress, and nongovernmental organizations.
Monitor classified correspondence and emails.
Develop office standard operating procedures, including onboarding and offboarding procedures.
Work with the Correspondence Control Center to facilitate packages and documents for concurrence and signature.
Coordinate with the NE Communications team and update the NE-6 webpage and other online media.
Prepare emails, correspondence, PowerPoint presentations, flyers, meeting memos, and background materials on a variety of nuclear topics.
Maintain records for the Deputy Assistant Secretary and oversee the team's records management efforts.
Bring action items to management's attention according to priority.
Gather and synthesize data from various sources to support decision-making.
Manage extremely difficult, complex, and highly visible projects.
Participate in self-development by being available and receptive to company-provided training.
Plan daily activities in accordance with company policy, the job description, and supervisor instructions to maximize personal output.
Maintain a neat and orderly immediate work area, report unsafe conditions or practices, and correct unsafe conditions when able.