Special Assistant

Chickasaw Nation Industries, Inc.•Germantown, MD

10d•$45 - $50•Onsite

About The Position

The Department of Energy Office of Nuclear Energy requires a Special Assistant to provide full-time onsite support in Washington, DC, or Germantown, MD. The role provides high-quality administrative and technical services to key leadership and the NE team, including team support and coordination. The position works with DOE staff, other government agencies, public and local government officials, and Congressional and White House staff to support effective liaison efforts and complete assignments. The Special Assistant supports calendars, appointments, meeting coordination, travel planning, correspondence, databases, and document processing. The role also provides guidance on protocols for international and domestic visitors, tracks priority action items, manages complex and highly visible projects, and identifies process improvements. Work is primarily performed in an office environment. The estimated pay range is $45 to $50 per hour, with the final offer contingent on location, skillset, and experience.

Requirements

Bachelor’s degree.
At least seven years of relevant experience.
Expert knowledge of standard office practices and procedures.
Expert ability to compose correspondence from draft to final version.
Expert professional business English grammar, spelling, punctuation, and capitalization for correspondence, reports, and presentations.
Expert ability to work effectively both individually and in a team environment.
Expert use of government travel systems, DOE business processes, Microsoft Windows, and Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Expert ability to facilitate teamwork and coordinate efforts toward goals.
Excellent verbal and written communication skills and solid presentation skills.
Exceptional customer service and relationship-building skills.
Ability to schedule, plan, and lead meetings.
Must meet the position’s physical demands, including frequent lifting or moving of up to 10 pounds and occasional lifting or moving of up to 25 pounds.

Responsibilities

Provide senior administrative and technical support services to key leadership and the specified NE team.
Provide expert guidance and insight on protocols concerning international and domestic visitors.
Analyze and evaluate calendar and appointment management processes and recommend improvements.
Plan and coordinate travel to align principals on meeting times and scope.
Arrange calendars and ensure staff remain on schedule and informed of updates.
Improve communication with administrative assistants in NE program offices in Forrestal and Germantown.
Use computers for correspondence and databases such as eDocs, and prepare PowerPoint presentations and spreadsheets.
Work with the Correspondence Control Center to facilitate packages and documents for concurrence and signature.
Maintain working relationships with NE staff, senior Department officials, other government agencies, public and local government officials, Congressional staff, and White House staff to gather or provide information and accomplish assignments.
Bring action items to management’s attention according to priority.
Manage extremely difficult and/or complex, highly visible projects.
Participate in self-development by being available and receptive to company-provided training.
Plan daily activities in accordance with company policy, the job description, and supervisor instructions to maximize personal output.