Receptionist Jobs

About The Position

Requirements

• Strong communication skills
• Executive presence
• Positive and friendly attitude
• Strong work ethic

Nice To Haves

• Self-starter who strives to improve productivity
• Values excellent customer service

Responsibilities

• Receive visitors at the Front Desk and provide a positive experience; greet, direct and announce them appropriately.
• Coordinate visitor arrivals by reserving/preparing conference rooms, setting up refreshments as needed and following the building security procedures.
• Provide concierge service for Clients as needed (wi-fi access, taxi coordination, restaurant reservations, etc.)
• Answer, screen and forward all incoming calls from the multi-line switchboard while providing information as appropriate.
• Maintain distribution of incoming/outgoing mail.
• Assist with in-house catered events (e.g. set-up catering and clearing away)
• Maintain up-to-date desk instructions and departmental materials at all times.
• Manage expenses via SAP Concur
• Conduct written and oral communication at the highest level of professionalism and integrity.
• Set up and clean up catered breakfast and re-fill cereal dispensers in the kitchen.
• Perform regular walkthroughs and maintain cleanliness of office facilities (reception area, conference rooms, copy room, pantry, kitchen, dishwashers)
• Manage and maintain office supplies and pantry inventory; restock copy room and kitchen supplies throughout the day, ensure regular cleaning of espresso machines
• Reset conference rooms between meetings (e.g. open/close partitions, straighten chairs, keep table surfaces clear, restock water bottles, keep VC wires neat)
• Re-stock printer with printing paper
• Proactively address any maintenance issues and field service requests for building management.
• Pick up daily lunch deliveries from the building lobby
• Deep clean desks for outgoing / incoming employees
• Manage delivery room packages and unpack heavy supplies in the storage room
• Assist Office Management team with various administrative tasks as assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• 401k (Roth and pre-tax options) with company-match
• 25 vacation days
• 13 holidays annually
• One-month sabbatical after every five years of service
• Company paid life insurance
• Company paid disability insurance
• Education assistance program
• Lunch stipend