Real Estate Transaction Coordinator Jobs

About The Position

Requirements

• Valid Maryland Real Estate License.
• High school diploma or equivalent.
• At least 2 years of experience in administrative work, project management, or transaction processing.
• Excellent people skills and interpersonal savvy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong time-management skills and a proven ability to multitask and meet deadlines.
• Strong initiative.
• Ability to function well in a high-paced environment.
• Strong knowledge of Microsoft Office, Google Workspace, and databases.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and carry up to 15 pounds at times.

Nice To Haves

• Real estate experience.
• Knowledge of Salesforce.

Responsibilities

• Liaise between real estate agents, clients, attorneys, title companies, and mortgage brokers and manage the administrative work involved in closing a sale.
• Serve as the first point of contact for questions during listing and closing processes; provide showing feedback, order brochures, ensure listings are accurate and well-presented in Bright MLS and associated marketing, and understand listing agreements and contracts.
• Create Expectations Meetings with agents and regularly communicate updates about important dates, missing documents, calendar reminders, file compliance status, and issues.
• Keep clients informed about each step of the listing and/or closing process, send reminders, check in routinely, and notify clients about utility accounts to set up or cancel.
• Establish and maintain relationships with third parties, including lenders, inspectors, appraisers, and agents, to support smooth closings and share relevant information.
• Create timelines and follow up with individuals to ensure deadlines are met and contingencies are released.
• Maintain accurate, compliant transaction files and create a digital house file for each transaction.
• Coordinate closing date, time, and location and notify all parties; ensure the agent’s closing file is complete, including documents requiring signatures, initials, or dates, the commission amount for the check to bring back, and other required closing documents.
• Close out files after closing, including updating the MLS status to closed for company listings, double-checking files, making an electronic copy of the CD-ALTA, processing checks, and uploading settlement-related documents to Salesforce.
• Process checks.
• Live the Northrop values.

Benefits

• Health insurance, including medical, dental, and vision coverage for individuals and families, after a 90-day introductory period.
• Health coaching through NOOM.
• 80 hours of prorated PTO in the first year.
• 11 paid holidays, including one floating holiday and the employee’s birthday.
• Two weeks of paid parental leave for new parents who have completed at least six months of service.
• IRA retirement plan with matching contributions.
• Supplemental life insurance, disability coverage, and accident insurance.
• Commission compensation for referrals for staff with real estate licenses.