Real Estate Transaction Coordinator Jobs

About The Position

Requirements

• 1–2+ years of administrative support experience; real estate experience is an asset but not required
• Bachelor’s degree, preferably in Business, Real Estate, or a related field
• Proficiency in MS Office (Word, Excel, PowerPoint, Teams) and comfortable with cloud-based systems
• Excellent written and verbal communication skills
• Strong organizational and prioritization abilities, with the ability to multitask in a fast-paced, high-volume environment
• Adaptable and proactive, with a positive attitude and the ability to take initiative and work independently
• Detail-oriented and patient, with a willingness to learn and openness to feedback for continuous improvement
• Applicants must be currently authorized to work in the United States on a full-time basis.
• The employer will not sponsor applicants for work visas.

Nice To Haves

• real estate experience is an asset but not required

Responsibilities

• Manage and prioritize multiple projects for the team, tracking deadlines, action items, and deliverables to ensure timely completion.
• Maintain and update broker transaction data across websites and client portals to ensure accurate and accessible information.
• Manage listing databases, including drafting listing agreements and renewal extensions.
• Provide administrative support, including coordinating meetings, booking conference rooms, and supporting transaction logistics.
• Participate in management and coordination of transaction and due diligence processes, entering deal sheets and submitting completed trade record and supporting paperwork, preparing invoices and tracking payments.

Benefits

• Colliers respects diversity and is an equal opportunity employer.