Transaction Coordinator- Real Estate Private Equity

Patriot Holdings•Las Vegas, NV

About The Position

Patriot Holdings, a private equity real estate investment group, is hiring a Transaction Coordinator to drive acquisitions and dispositions from executed LOI through closing. The role owns the due diligence process, closing checklist, and deal calendar to help ensure transactions close on time. It sits on the Investments team and works daily with acquisitions and asset management professionals, outside counsel, lenders, title companies, third-party consultants, and sellers or buyers. The coordinator manages transaction workflows, diligence, closing and post-closing activities, dispositions, and transaction reporting. The role is suited to someone highly organized and detail-driven who wants exposure to institutional real estate transactions.

Requirements

Bachelor's degree in real estate, finance, business, or a related field.
3+ years in commercial real estate transactions, as a transaction coordinator, closing coordinator, paralegal, or analyst at a PE firm, REIT, developer, law firm, or title company.
Hands-on experience managing due diligence and closings for income-producing commercial properties.
Working knowledge of PSAs, title commitments, surveys, leases, estoppels, and third-party reports.
Advanced Excel and strong command of Microsoft Office.
Experience with virtual data rooms such as Datasite, Intralinks, or Box.

Nice To Haves

Experience across multiple asset classes, including multifamily, industrial, office, or retail.
Exposure to acquisition financing and loan closings.
Paralegal certificate or real estate license.
Familiarity with Dealpath, Yardi, or similar platforms.

Responsibilities

Manage acquisitions and dispositions from executed LOI and PSA through closing and post-closing.
Build and maintain the master deal calendar, tracking critical dates such as deposits, due diligence expiration, financing contingencies, and closing.
Own the closing checklist and coordinate deliverables across internal teams, attorneys, lenders, title, escrow, and counterparties.
Run weekly deal status calls and circulate action items and updated trackers.
Escalate risks, open issues, and timeline slippage to the deal team early.
Prepare seller due diligence request lists tailored to property type and deal structure.
Set up, organize, and manage virtual data rooms for buy-side and sell-side processes.
Track receipt and review of diligence items and follow up on outstanding requests.
Order and manage third-party reports, including Phase I ESAs, property condition reports, ALTA surveys, zoning reports, appraisals, and seismic reports.
Coordinate lease audits, abstracts, estoppel certificates, and SNDAs.
Review title commitments, survey exceptions, and UCC, lien, and litigation searches; flag issues for counsel.
Support review of rent rolls, operating statements, service contracts, and CAM reconciliations.
Summarize diligence findings in memos for the deal team and investment committee.
Coordinate document execution, signatures, and closing deliverables with counsel and escrow.
Review settlement statements and prorations for accuracy, and coordinate funding and wire instructions.
Coordinate with lenders on loan closing requirements, insurance certificates, and entity documents.
Support entity formation and maintain organizational charts and authority documents for each deal.
Manage the handoff to asset management, property management, and accounting, including tenant notices, utility transfers, and service contract assignments.
Compile and archive final closing binders and executed documents.
Assemble and maintain sell-side data rooms with brokers and property managers.
Respond to buyer diligence requests and coordinate site visits and inspections.
Track buyer deliverables, deposit deadlines, and contingency dates.
Maintain deal pipeline and transaction trackers in Dealpath, Salesforce, or Excel.
Keep closing checklists, request lists, and templates current, improving them after each deal.
Support investor reporting, lender reporting, and audit requests related to closed transactions.