Transaction Coordinator- Real Estate Private Equity

Patriot Holdings•Spring Valley, NV

About The Position

Patriot Holdings, a private equity real estate investment group, is hiring a Transaction Coordinator to manage acquisitions and dispositions from executed LOI through closing and post-closing. The role owns due diligence, closing checklists, and deal calendars to keep transactions on schedule and ensure deliverables are tracked. The position is part of the Investments team and works daily with acquisitions and asset management professionals, outside counsel, lenders, title companies, third-party consultants, and sellers or buyers. The role is suited to someone highly organized and detail-oriented who wants direct exposure to institutional real estate transactions.

Requirements

Bachelor's degree in real estate, finance, business, or a related field.
At least 3 years of experience in commercial real estate transactions as a transaction coordinator, closing coordinator, paralegal, or analyst at a PE firm, REIT, developer, law firm, or title company.
Hands-on experience managing due diligence and closings for income-producing commercial properties.
Working knowledge of PSAs, title commitments, surveys, leases, estoppels, and third-party reports.
Advanced Excel skills and strong command of Microsoft Office.
Experience with virtual data rooms such as Datasite, Intralinks, or Box.

Nice To Haves

Experience across multiple asset classes, including multifamily, industrial, office, or retail.
Exposure to acquisition financing and loan closings.
Paralegal certificate or real estate license.
Familiarity with Dealpath, Yardi, or similar platforms.

Responsibilities

Manage acquisitions and dispositions from executed LOI and PSA through closing and post-closing.
Build and maintain the master deal calendar, tracking deposits, due diligence expiration, financing contingencies, closing, and other critical dates.
Own closing checklists and coordinate deliverables across internal teams, attorneys, lenders, title, escrow, and counterparties.
Run weekly deal status calls and circulate action items and updated trackers.
Escalate risks, open issues, and timeline slippage to the deal team early.
Prepare seller due diligence request lists tailored to property type and deal structure.
Set up, organize, and manage virtual data rooms for buy-side and sell-side processes.
Track receipt and review of due diligence items and follow up on outstanding requests.
Order and manage third-party reports, including Phase I ESAs, property condition reports, ALTA surveys, zoning reports, appraisals, and seismic reports.
Coordinate lease audits, abstracts, estoppel certificates, and SNDAs.
Review title commitments, survey exceptions, and UCC, lien, and litigation searches; flag issues for counsel.
Support review of rent rolls, operating statements, service contracts, and CAM reconciliations.
Summarize due diligence findings in memos for the deal team and investment committee.
Coordinate document execution, signatures, and closing deliverables with counsel and escrow.
Review settlement statements and prorations for accuracy, and coordinate funding and wire instructions.
Coordinate with lenders on loan closing requirements, insurance certificates, and entity documents.
Support entity formation and maintain organizational charts and authority documents for each deal.
Manage handoffs to asset management, property management, and accounting, including tenant notices, utility transfers, and service contract assignments.
Compile and archive final closing binders and executed documents.
Assemble and maintain sell-side data rooms with brokers and property managers.
Respond to buyer due diligence requests and coordinate site visits and inspections.
Track buyer deliverables, deposit deadlines, and contingency dates.
Maintain deal pipelines and transaction trackers in Dealpath, Salesforce, or Excel.
Keep closing checklists, request lists, and templates current, and improve them after each deal.
Support investor reporting, lender reporting, and audit requests related to closed transactions.