Licensed Real Estate Transaction Coordinator - full time
About The Position
High Performance Real Estate Advisors is seeking a detail-oriented, proactive, and licensed Real Estate Transaction Coordinator to support its growing real estate team. This role is ideal for someone who understands the real estate contract-to-close process, enjoys keeping people and deadlines organized, and takes pride in creating a smooth experience for clients, agents, lenders, attorneys, and vendors. The Licensed Real Estate Transaction Coordinator will oversee and support real estate transactions from contract to closing, ensuring files are complete, deadlines are tracked, documents are accurate, and communication stays clear throughout the process. You will work closely with agents, clients, the operations team, attorneys, lenders, inspectors, title companies, and other transaction partners to help keep each deal moving forward efficiently and professionally.
Requirements
- Active real estate license required (NC and SC)
- Prior real estate transaction coordination, administrative, or operations experience strongly preferred
- Strong understanding of the residential real estate contract-to-close process
- Excellent attention to detail and follow-through
- Strong written and verbal communication skills
- Ability to manage multiple files, deadlines, and priorities at once
- Comfortable working with contracts, forms, checklists, and digital systems
- Proactive problem-solver who can anticipate next steps
- Professional, organized, reliable, and team-oriented
Nice To Haves
- Experience with real estate platforms, CRM systems, e-signature tools, MLS, or transaction management software is a plus
- Highly organized, calm under pressure, and comfortable being the person who keeps the details on track
- Enjoys supporting agents and clients, communicating clearly, and making sure nothing falls through the cracks
- Takes ownership of work, asks good questions, and understands that every deadline, document, and detail matters in a real estate transaction
Responsibilities
- Manage real estate transactions from contract to close
- Review contracts, addenda, disclosures, and required documents for accuracy and completeness
- Track important deadlines, contingencies, inspection periods, appraisal dates, mortgage commitments, and closing milestones
- Maintain organized transaction files and ensure compliance requirements are met
- Communicate with agents, clients, attorneys, lenders, title companies, inspectors, and other parties as needed
- Coordinate signatures and document completion through the appropriate systems
- Provide regular transaction updates to agents and internal team members
- Help identify missing items, potential issues, or upcoming deadlines before they become problems
- Support closing preparation and confirm all required documents and tasks are completed
- Maintain a high level of professionalism, confidentiality, and client service
Benefits
- Opportunity to work with a high-performing real estate team
- Supportive, team-focused environment
- Clear systems, processes, and expectations
- Opportunity to grow within real estate operations
- A role where your organization, communication, and follow-through directly impact the client and agent experience
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
