Program Coordinator Jobs

About The Position

Requirements

• High School Diploma/GED
• two years of college or equivalent preferred
• strong communication and organization skills
• one to three years of directly related experience

Responsibilities

• Conduct daily financial operations in BU works, including purchase orders, journal entries, financial reporting, and reconciliation of departmental funds.
• Track expenditures and support account reconciliation for shared cost centers.
• Coordinate billing and charges to university departments for special groups and programs.
• Monitor special and capital funding to ensure project-specific expenditures are appropriately tracked and comply with university guidelines.
• Coordinate vendor contract renewals, tracking, and payments, including Illumia, StarRez, CCURE, and other departmental systems and services.
• Provide fiscal and administrative support to the Assistant Director for Fiscal & Data Analytics by maintaining accurate records of departmental expenses.
• Prepare purchase requisitions and purchase orders, verify price quotes, process invoices and disbursements, reconcile orders, and coordinate with Sourcing and Accounts Payable.
• Communicate with vendors, confirm receipt and delivery of goods and services, order departmental supplies, maintain financial documentation and filing systems, prepare expense reports, and perform related administrative functions.
• Assist with the collection, validation, and maintenance of operational and financial data used for departmental dashboards and reporting.
• Gather and verify information related to financial activity, housing facilities, occupancy, building information, and other operational statistics to support accurate and timely reporting, analysis, and decision-making.
• Coordinate the collection, organization, and preparation of documentation required for the biannual dormitory licensing renewal process.
• Maintain accurate licensing records and work with appropriate University departments and external stakeholders to ensure required materials are complete and submitted according to established timelines.
• Maintain the database of Convenience Points purchases, and associated expense worksheets used for budget submissions and quarterly reconciliation and confirmation processes.
• Record, monitor, and report daily and weekly Convenience Points activity across all locations and prepare required reports for Auxiliary Services.
• Research and reconcile discrepancies as needed to ensure data accuracy.
• Partner with the Assistant Director for Fiscal & Data Analytics to develop, maintain, test, and update Power BI dashboards supporting cyclical Housing operations.
• Assist with data validation, report development, and ongoing dashboard enhancements to provide timely and meaningful operational and financial information to Housing leadership.