Paralegal Jobs

About The Position

Requirements

• Bachelor’s degree required
• 7-10 years’ experience as a paralegal at a law firm and/or for a high-growth company required
• Strong analytical, research, communication and organizational skills with ability to communicate up multiple levels to executives and Board of Directors
• A high level of accountability, reliability and initiative
• Proficiency in Smartsheets, LLM tools and the Microsoft Office Suite, including Excel spreadsheets and the track changes and document compare functions in Microsoft Word
• Excellent accuracy and attention to detail, with a strong sense of responsibility and follow-through
• A proven ability to execute with consistent delivery and reprioritize based on evolving business needs
• Possess high level of discretion, tact, judgment and ability to maintain confidentiality
• Ability to communicate complex issues, risks and opportunities in easily understood and concise manner
• A solutions-oriented mentality with a data driven approach
• A strong ability to build cross functional partnerships and work collaboratively
• A growth mindset: desire to leverage past learnings, grow and embrace new ideas
• Enthusiasm to support the department and organization and eagerness to learn
• A shared appreciation for our 3 core values of Family, Fashion and Philanthropy

Nice To Haves

• Paralegal certificate preferred

Responsibilities

• Manage the contract review and negotiation process from initial review to execution for contracts submitted to the Legal team; collaborate with cross functional teams to ensure business needs are met and approved in each contract; work closely with internal and outside counsel on contract review as needed; communicate with company vendors regarding contract matters; work directly with all parties to ensure the agreements are negotiated and signed on time.
• Responsible for drafting, reviewing and editing commercial agreements, including: non-disclosure agreements; technology, IT, e-commerce, wholesale, retail, logistics, and supply chain agreements (e.g. master services agreements, software “as-a-service” agreements, professional services agreements, consulting agreements, statements of work, purchase orders), amendments, addendums, termination letters, and various other contracts; seek feedback from attorneys as needed for higher materiality agreements but otherwise responsible for work product.
• Educate cross-functional teams on the internal contract review and negotiation process and contract terms, including Company form agreements
• Create, update and administer form-based contracts and other templates to create efficiencies in the contract review process (e.g. NDAs, Privacy Addendums, Professional Services MSA, SaaS MSA, Consulting Agreement, HR Search Agreement, HR Temp/Staffing Agreement, Wholesale Agreements, and various Waivers and Releases).
• Support insurance review of relevant contract terms (indemnification and insurance requirements) with insurance brokers and vendors/other third parties.
• Manage special projects relating to corporate governance to support the Company’s growth initiatives
• Oversee the Company’s registered agent, including for annual reports to ensure the company is in good standing with each Secretary of State on a nation-wide basis (we are registered in almost all 50 states); assist the tax team as needed with business license matters; respond to cross-functional inquiries regarding same.
• Responsible for updating the company’s capitalization table and maintaining corporate governance documents.
• Interface directly with the Board of Directors and officers for corporate governance, transactions and related matters; draft board, stockholder and manager/member actions and waivers for the Company and its parent company and subsidiaries; administer documents for review and signature.
• Frequent collaboration directly with HR; provide legal guidance for various employee relations matters in the HO, field and DC ( e.g. employee classification, background checks, accommodations, protected leave, disciplinary action, terminations, non-competes, non-solicits, information requests etc.)
• Research and advise on new or upcoming employment laws (e.g. non-competes, pay transparency laws, pay frequency laws, wage and hour laws, meal break requirements, non-competes, etc.)
• Review and update employee forms and policies (e.g. offer letters, EPIA / restrictive covenants agreement, arbitration agreement and family guidelines)
• Research and support requests for employee sponsorship / visas
• Act as internal SME on Privacy related questions without escalating to legal counsel
• Provide initial review for projects and campaigns and advise on legal requirements and risk assessment, including new areas of law such as privacy and AI
• Partner with team members to ensure advertising to consumers, including with new technologies, meets legal requirements.
• Educate cross-functional partners on our company’s privacy program and applicable privacy and AI laws, including new laws coming into effect and provide trainings to business teams
• Review and analyze vendor contracts involving customer information; manage the review and negotiation of privacy addendums for necessary vendors; maintain a repository of all executed privacy addendums and amendments.
• Responsible for maintaining and updating the privacy vendor tracking spreadsheet for all Company vendors that collect or receive personal data as part of the Company’s data privacy program.
• Assist with responding to and fulfilling data subject requests.
• Advise on data collection in-store and online
• Draft and update consumer, employee and contractor privacy and data security policies and T&Cs (online, in store, in employee policies, applicant policies, etc.)
• Prepare updates to KS website for new consumer privacy laws, including consumer request forms
• Prepare template responses to consumer requests in different states (Do Not Sell, Deletion, Access, Correction)
• Create SOPs to ensure that the appropriate processes and procedures are continuously followed
• Partner with cross-functional partners to build a shared repository of documentation for our privacy program, to ensure information transfer to new team members
• Provide support as a member of privacy compliance task force (Legal, IT, Ecommerce, Marketing), which meets regularly to share updates
• Strategically educate cross-functional team on legal and risk parameters
• Interface directly with outside counsel and business teams on litigation and claims; responsible for tracking the status of all litigation matters and ensuring filing deadlines are met for all claims.
• Provide litigation quarterly updates and summaries to the Board of Directors and the Company’s auditors.
• Draft, revise and review legal correspondence (e.g. cease and desist letters, demand letters and responses, notices of default).
• Support claims and litigation matters in a timely manner; consult with insurance companies and brokers; and provide administrative assistance for the Legal/Risk team and cross functionally.
• Research and advise on complex state and federal laws, including independent contractor arrangements and franchise laws and exemptions.
• Conduct quarterly meetings with cross-functional teams, provide business partners with updates regarding compliance matters and new or evolving legal regimes, and ensure that the Legal/Risk team is up to date with Company initiatives.
• Work cross-functionally and collaborate with the rest of the Legal/Risk team to help develop policies on industry-specific issues, legal or regulatory affairs.
• Accountable for ongoing store compliance-related matters at the federal and local levels; provide corporate governance support and advice to store teams.
• Respond to incoming requests for legal advice/business guidance from cross-functional partners and exercising judgement in prioritizing requests.
• Manage special projects as needed related to any subject area impacting fashion/retail, providing research, reporting, advice and such other tasks as required in support of such projects.
• Establish, maintain, process, oversee database of all drafts and executed contracts, correspondence, and other documents / records / files for all agreements and other legal or risk matters.
• Responsible for tracking agreements, filings and deadlines for various matters and communicating same to Legal/Risk team and relevant cross-functional teams.
• Consult with management, outside counsel, commercial advisors, tax experts, accountants and cross functional teams as necessary.
• Act as liaison with cross-functional teams and internal stakeholders; educate them on roles and responsibilities, as well as processes and procedures, for matters involving the Company’s Legal/Risk team.
• Create legal education materials for, and explain complex legal concepts to, cross-functional partners including at multiple levels up to ELT.
• Develop strategic business partnerships and counsel cross-functional teams on general business and legal matters.