Corporate Paralegal - Contracts & Entity Governance

Community Hospital Corporation•Plano, TX

1d•Onsite

About The Position

Community Hospital Corporation (CHC) is seeking a Corporate Paralegal – Contracts & Entity Governance to join the Office of General Counsel. This role is responsible for managing the end-to-end contract lifecycle, maintaining corporate records, and ensuring statutory compliance for all legal entities. CHC, recognized as a Top Workplace, offers an outstanding work environment at its corporate offices in Plano, Texas. The position ensures all company agreements are processed, tracked, and archived in compliance with internal policies, and that corporate entities remain in good standing. The ideal candidate will be organized, detail-oriented, and possess strong experience in contract lifecycle management (CLM) platforms, database management, and corporate entity maintenance.

Requirements

Must hold a Paralegal Certificate (ABA-approved preferred).
Bachelor’s Degree required.
3–5+ years of experience as a paralegal or legal specialist in an in-house legal department or law firm, with direct experience in contract administration and corporate entity management.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suites.
Demonstrated experience working with enterprise Contract Lifecycle Management (CLM) software and entity management databases.
Rigorous attention to detail and exceptional organizational and record-keeping skills.
Strong drafting and proofreading capabilities.
Clear, professional communication skills with cross-functional teams (Operations, Finance, HR, Compliance).
Ability to manage multiple statutory deadlines and priority contract workflows in a fast-paced environment.

Nice To Haves

Prior experience in a healthcare, medical practice, physician group, hospital, or MSO environment.
Basic understanding of physician staffing agreements and healthcare compliance frameworks (e.g., Stark Law, Anti-Kickback Statute, HIPAA, FMV documentation).
Experience utilizing registered agent portals (CSC) for corporate filings and maintenance.

Responsibilities

Prepare, review, and assemble initial drafts of routine commercial and healthcare agreements using established corporate playbooks, standard templates, and approved clause options. Agreements include: Non-Disclosure Agreements (NDAs), Professional Services Agreements (PSAs), Vendor, Supplier, and Software Agreements, Physician & Provider Contract Amendments / Addenda, Business Associate Agreements (BAAs), Real Estate / Facility Leases and Service Agreements.
Flag non-standard terms, risks, or deviations from company guidelines and escalate them directly to supervising legal counsel for review.
Manage the internal intake queue for legal review requests, prioritizing urgent business needs and keeping internal stakeholders informed of contract status.
Serve as an administrator for the enterprise Contract Lifecycle Management (CLM) platform (e.g., Worldox, Compliance 360), including training of staff for CHC and its owned facilities.
Oversee execution workflows via e-signature tools (e.g., DocHub) and ensure proper digital archiving, indexing, and data entry for all fully executed agreements.
Track critical contract milestones, including auto-renewals, and expiration dates; issue proactive notifications to business owners.
Maintain comprehensive, accurate corporate records, minute books, organizational charts, and corporate structure documentation for all subsidiaries and affiliated entities.
Prepare, file, and track annual reports, franchise tax filings, state registrations, and foreign qualifications across all jurisdictions where the organization operates to maintain good standing.
Draft routine corporate resolutions, written consents, officer/director appointments, and entity formation or dissolution documents under attorney supervision.
Serve as the primary liaison with registered agents to receive, route, and track Service of Process (SOP) and statutory notices.
Respond to requests for proof of good standing, corporate structure documentation, and officer/director information during audits, financing, or due diligence reviews.
Coordinate with legal counsel to verify that physician and operational contracts contain required compliance documentation (e.g., Fair Market Value evaluations, time tracking logs, compliance committee approvals).
Maintain confidentiality and security of all corporate, provider, and patient-related data in accordance with HIPAA and internal policies.
Generate regular reporting on contract volumes, turnaround times, and entity status metrics for the General Counsel.
Responds to or redirects regular mail and emails, as appropriate.
Conducts background checks on healthcare providers.
Prepares detailed and visually sophisticated presentations and reports using Microsoft Office Suite of applications.
Performs other duties as assigned by the General Counsel, including but not limited to administrative functions (e.g. maintaining appointment schedules, planning and scheduling meetings, and preparation of expense reports).