Corporate Securities & Governance Paralegal

Ingram Micro•Irvine, CA

1d•$85,800 - $137,300•Hybrid

About The Position

Ingram Micro is seeking a corporate securities paralegal who is highly organized, detail-oriented, and able to manage simultaneous matters without losing accuracy. The ideal candidate is a proactive self-starter who can operate independently, spot issues, and drive work to completion with minimal oversight. A consummate professional, the successful candidate has high judgment around confidentiality and sensitive corporate information, excellent written and verbal communication skills, and can work effectively with attorneys, executives, external counsel, and cross-functional partners.

Requirements

8+ years of relevant securities and corporate governance experience in a paralegal role in a global corporate legal department and/or law firm.
Experience supporting SEC filings, Section 16 filings, proxy statements, or public company governance
Proven expertise in U.S. entity management and corporate administrative and compliance work
Strong experience with entity structuring – incorporations, dissolutions, mergers, and restructurings – including related post-closing work.
Strong judgment and discretion when handling confidential, sensitive, and material nonpublic information
Excellent written and verbal communication skills
Proactive mindset with a focus on improving workflows, templates, and operating procedures
Proven ability to operate independently with minimal day-to-day instruction, effectively prioritizing high-volume, deadline-driven workflows.

Nice To Haves

International entity management experience is preferred.
Experience supporting international entity management, including formations, governance, and annual maintenance.
Experience supporting financings and secondary offering transactions.
Familiarity with entity management platforms and board portals.
Proficiency with EDGAR, EDGAR Next, Computershare, or Workiva software
Interest in using technology and AI to improve efficiency, accuracy, and legal service delivery
An ABA Paralegal certificate.
A valid State of California Notary Public License.

Responsibilities

Maintain the Company’s governance policies, committee charters, corporate records, governance trackers, and related materials
Prepare Board and Committee presentation templates and support the preparation, review, finalization, and distribution of Board and Committee materials
Maintain calendars, trackers, and databases for Board and Committee meeting materials, approvals, action items, and related governance processes
Facilitate and manage onboarding processes for directors and officers, including Forms ID, questionnaires, certifications, and onboarding materials
Support the annual Board and Committee self-evaluation process
Prepare responses to internal and external audit requests, ensuring accurate production of documentation and coordination of supporting documentation
Support the drafting and coordination of the Company’s SEC filings, including Forms 10-K, 10-Q, 8-K, DEF 14A, earnings materials, registration statements, and related disclosure documents
Own the preparation and filing of Section 16 reports, including Forms 3, 4, and 5, powers of attorney, beneficial ownership tracking, and related filing support
Assist with preparation and coordination of annual meeting materials, director and officer questionnaires, proxy-related materials, and related governance and disclosure processes
Maintain the Company’s and Section 16 filers’ EDGAR Next accounts and related credentials, permissions, records, and processes
Maintain compliance calendars, checklists, and internal procedures for periodic, annual, and event-driven reporting deadlines
Help maintain insider lists, training materials, FAQs, templates, and other resources related to securities compliance and public company obligations
Support equity, stockholder, and beneficial ownership-related processes, including internal tracking, recordkeeping, and coordination with relevant stakeholders
Manage subsidiary governance of U.S. entities, and support subsidiary governance of non-U.S. entities, including formations, qualifications, withdrawals, dissolutions, conversions, annual reports, franchise tax filings, certificates of good standing, name changes, conversions, internal mergers, and DBAs.
Working collaboratively with local counsel for non-U.S. entities, manage and maintain the global entity compliance calendar, maintain the global subsidiary list and entity database, and ensure accuracy of directors/officers, signatories, and organizational charts.
Support board and shareholder governance matters, including organizing directors, officers and/or authorized signatories’ appointments and resignations, preparing board and shareholder meeting materials, drafting resolutions, written consents, secretary's certificates, and incumbency certificates.
Support Ingram Micro’s international entities with board and shareholder meetings, corporate maintenance, local filings, KYC requests, apostilles, legalizations, and cross-border documentation.
Respond to diligence requests in connection with financings, acquisitions, audits, commercial transactions, and regulatory inquiries.
Be able to assist with in-house notarizations (if licensed as a State of California Notary Public).
Own and continuously improve entity management tools, workflows, and internal knowledge resources; help build scalable processes.
Partner with cross-functional teams on matters including equity administration, tax, compliance, insurance, and trademark/IP record maintenance.