Paralegal Jobs

About The Position

Requirements

• Bachelor’s degree, Paralegal Certificate, or equivalent combination of education and relevant experience.
• 2+ years of paralegal, legal assistant, immigration coordination, or related experience preferred.
• Experience with employment-based/corporate immigration matters strongly preferred.
• Experience working with outside counsel and cross-functional corporate teams preferred.
• Strong organizational skills and exceptional attention to detail; ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with document management or case management systems preferred.

Responsibilities

• Coordinate with outside immigration counsel regarding employment-based immigration matters, including nonimmigrant and immigrant visa filings and related work authorization processes.
• Assist with preparation, collection, review, and organization of supporting documentation for visa petitions and immigration filings, including H-1B, TN, O-1, L-1, E-3, PERM, I-140, adjustment of status, OPT/STEM OPT, and other employment authorization matters.
• Serve as a liaison among employees, candidates, Human Resources, hiring managers, and outside counsel to facilitate timely immigration processing.
• Track case deadlines, expiration dates, filing calendars, prevailing wage timelines, Labor Condition Applications, and employee work authorization renewals.
• Review draft filings and supporting documentation for completeness, consistency, and accuracy prior to submission by outside counsel.
• Coordinate execution of immigration-related forms, attestations, and signatures.
• Maintain organized and confidential immigration files and records in accordance with company policies and legal requirements.
• Assist Human Resources with onboarding processes involving foreign national employees and work authorization verification.
• Help monitor compliance with immigration-related recordkeeping and posting obligations.
• Prepare internal status reports and updates regarding pending immigration matters.
• Coordinate responses to routine requests for information and document collection from employees and outside counsel.
• Assist with immigration policy implementation and related internal processes.
• Support attorneys and paralegals with legal department administrative and operational tasks.
• Assist with legal invoice processing, matter tracking, budget administration, and outside counsel coordination.
• Coordinate department timekeeping, scheduling, and calendar management.
• Manage legal department supply ordering, vendor coordination, and file maintenance.
• Maintain organized electronic and physical legal records, templates, and document management systems.
• Assist with preparation of correspondence, reports, presentations, and other legal department materials.
• Coordinate signatures and execution of routine legal documents.
• Support litigation, labor, regulatory, corporate governance, and contract administration projects as needed.
• Assist with responses to internal requests for information and document retrieval.
• Help maintain legal department policies, procedures, and operational workflows.
• Perform additional duties and special projects as assigned.