Office Manager Jobs

About The Position

Requirements

• Ability to prioritize while thriving in a team-based, fast-paced and detail-oriented environment.
• 3+ years of relevant office management experience.
• Due diligence, efficiency, excellent organizational skills and confidentiality are expected.
• Resourceful and demonstrates the initiative to participate in beyond what is required.
• Self-starter, focused, self-motivated and ambitious.
• Problem solving abilities.
• Good organizational skills.
• Culturally aware.
• Ability to build strong relationships.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee office supplies/materials and inventory management.
• Prepare regular expense and office budget reports.
• Distribute and store correspondence (letters/packages/emails).
• Manage front desk operational function.
• Maintains relationships and serves as liaison with key facilities and administration contacts including landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc. Act as the main point of contact with building management. Addresses office maintenance issues in a timely manner and conducts space audits frequently to escalate any reoccurring issues.
• Maintain a reliable, secure and compliant site, including office organization, functionality, appearance, cleanliness and security. Keep all common areas (kitchen, lounge, meeting rooms, etc.) tidy and organized.
• Communicate effectively and appropriately with all employees and vendors.
• Partner with HR on compliance (legal postings, policy adherence, safety) and new employee onboarding. Set up new hire workstations.
• Coordinate and oversee corporate office operations which includes functions such as conference room management, reception, client experience, and other office services.
• Oversees provision of office security cards.
• Maintain constant communication with US Executive Team, staff, and vendors to ensure proper and smooth operations in the Charlotte Office.
• Partner with cross-functional and dentsu International central teams to improve company tools and systems and find efficiencies.
• Work closely with Charlotte Office Leadership, and HR as needed, on any internal projects and initiatives, especially those affecting Charlotte Office employees.
• Facilitate all internal moves, adds, changes and furniture requests, ensuring that all policy and budget parameters are met.
• Independently and collaboratively plan and execute office events, employee engagement programs and community outreach initiatives that strengthen workplace culture and enhance the employee experience.
• standard operating procedures and new processes related to the office and provides the support necessary to ensure consistently high-quality services.
• Partner with client teams to coordinate offsite storage as needed.
• Other duties as assigned

Benefits

• Medical, vision, and dental insurance
• Life insurance
• Short-term and long-term disability insurance
• 401k
• Flexible paid time off
• At least 15 paid holidays per year
• Paid sick and safe leave
• Paid parental leave