Office Assistant Jobs

About The Position

Requirements

• 1-3 years of experience in an office administration or marketing support role
• Familiarity with financial services industry terminology and compliance standards is a plus
• Proficiency in Microsoft Office Suite and marketing tools such as Crexi, Facebook or similar platforms
• Strong written and verbal communication skills plus time management skills with a professional demeanor
• Experience managing social media accounts and digital content creation
• Highly organized with strong attention to detail and ability to multitask
• High school diploma or equivalent (Associate's degree preferred).
• Bookkeeping skills a plus
• Attention to detail and problem-solving skills are a must.
• Ability to multitask and work independently is a must.

Nice To Haves

• Familiarity with financial services industry terminology and compliance standards
• Bookkeeping skills

Responsibilities

• Support day-to-day office operations including scheduling, appointments, correspondence, and document management.
• Perform general clerical duties including scanning, mailing, and filing.
• Greet and assist walk-in clients and tenants.
• Answer and direct phone calls in a professional manner.
• Maintain and organize office records, documents, and supplies.
• Assist with client investment portfolios
• Develop and execute marketing campaigns across digital and print channels for financial services offerings and property vacancy
• Create marketing materials such as newsletters, brochures, and email campaigns for vacant properties.
• Support basic bookkeeping tasks such as data entry and invoice tracking.
• Learn and adapt to various software programs as needed.

Benefits

• 401(k)
• Paid time off
• 401(k) matching
• Dental insurance
• Flexible schedule