Office Assistant Jobs

About The Position

Requirements

• Any combination of education and experience equivalent to graduation from high school and some office assistance experience.
• General knowledge of standard office practices
• Knowledge of various office related software systems.
• Ability to establish and maintain effective working relationships with associates and the general public
• Ability to follow oral and written instructions
• Proficiency in written and spoken English is required to effectively communicate with customers, team members, and management.

Nice To Haves

• Professional working proficiency in Spanish/Creole a plus.

Responsibilities

• Assist team with daily activities; answers telephone; greets the public; responds to questions; assists all building departments’ customers; types correspondence, forms, reports, etc.; maintains records and files; enters data.
• Performs receptionist and other office assistance tasks; answers multi-line telephone and connects caller to proper person.
• Assist all clients as they arrive and provide any necessary paperwork or give proper referrals to other agencies; reviews forms for accuracy and completeness.
• Makes copies of correspondence, notices, records, etc.
• Maintains a variety of records and files; makes copies of correspondence, notices, records, etc.
• Collects data for records and reports; enters a variety of data into computer system.
• Operates standard office equipment; ensures office equipment is operational.
• Collects, sort, and distributes mail.
• Ability to scan and index electronic files
• Prepares large mailings
• Performs other duties as requested.