Legal Assistant Jobs

About The Position

Requirements

• Associate’s degree in criminal justice, or related field.
• A minimum of two (2) years of general office, legal secretary, or administrative support experience.
• Must possess a valid Arizona driver’s license.
• Knowledge of legal terminology, legal forms, and document preparation.
• Knowledge of pertinent legal databases and rules of criminal procedure.
• Knowledge of clerical and office practices and procedures.
• Knowledge of business English, spelling, grammar, punctuation, and composition.
• Knowledge of research techniques and report writing.
• Knowledge of current Microsoft Office software.
• Knowledge of filing and recordkeeping systems.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Ability to prepare accurate and thorough legal documents and correspondence.
• Ability to multitask and prioritize work independently under general supervision.
• Ability to answer inquiries and provide information clearly and professionally.
• Ability to maintain security and adhere to office policies and procedures.
• Ability to develop effective working relationships with associates, other departments, external agencies, and the public.
• Ability to keep management informed of key operational issues.
• Ability to remain current with knowledge required to perform assigned duties.
• Ability to act with courtesy, tact, and diplomacy.

Nice To Haves

• An equivalent combination of directly related work experience and education may substitute for the degree on a year-per-year basis.

Responsibilities

• Formats, types, and prepares legal documents, correspondence, and memoranda from drafts and instructions.
• Files legal documents with courts and other appropriate entities, obtaining necessary hearing dates.
• Maintains attorney calendars by scheduling court appearances, meetings, and deadlines.
• Assists clients, courts, and the general public via telephone and in person, providing information and support.
• Processes, copies, scans, and logs incoming and outgoing case documents.
• Assists attorneys with trial and court preparation by organizing documents, evidence, and exhibits.
• Reviews documents for completeness and accuracy, analyzing as needed to determine next steps in case management.
• Maintains accurate case data and compiles information for statistical reports.
• E-files legal documents through electronic case management and filing systems.
• Performs other job-related duties as assigned.

Benefits

• Non-Exempt
• Grade: 5
• Classification: Classified
• Safety Sensitive: No