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401-Security - 6040-401 P/T Gate Ambassador

Village Management Services•Laguna Woods, CA
•Onsite

About The Position

Under general supervision, the Gate Ambassador serves at an entrance to the Community or Community Center on an assigned shift and performs related work as required. The position involves extensive contact with residents and the public. Assignments may also include basic clerical work and data entry in support of Division staff. Gate Ambassadors are not licensed or functioning as security guards, are unarmed, do not make arrests, and work only at gate entrances or within Community facilities. All duties are performed on-site. Employees must be able to work a rotating schedule covering day, swing, and graveyard shifts, including weekends and holidays. Regular attendance is required. Gate Ambassadors screen and process guests, check incoming traffic for decals/RFID, identification cards, or passes, verify visitors without passes through Gate Clearance Software, direct traffic, provide assistance and directions, and report unusual incidents. They receive resident and staff calls, use a computerized gate entry system, answer phones and process guests at reception desks, and may open or close gates and gatehouses. Office assignments may involve receptionist duties, data entry, filing, and other clerical or collateral work. Employees provide professional customer service, communicate effectively with coworkers and the public, and may be assigned as Field Trainers after completing training and receiving management approval. The work environment includes exposure to vehicle dust and fumes and normal outdoor elements. The role requires frequent customer contact and interruptions, communication and problem-solving skills, and the ability to perform the stated physical tasks, including prolonged sitting, standing, and walking; moving gates; and carrying, pushing, pulling, or lifting up to 25 pounds.

Requirements

  • Extensive work experience involving public contact, or an equivalent combination of education and experience.
  • Knowledge of occupational hazards and job safety precautions.
  • Knowledge of computers and applicable software programs.
  • Knowledge of the Community's geography.
  • Knowledge of software used for gates, scheduling, and timekeeping.
  • Ability to learn and apply controlling rules, regulations, and procedures.
  • Ability to read, understand, interpret, and explain rules and regulations.
  • Ability to understand and follow oral and written directions.
  • Ability to relate to the needs and concerns of senior citizens.
  • Ability to maintain effective working relationships with coworkers and the public and handle public-relations problems courteously and tactfully.
  • Ability to work a rotating schedule across day, swing, and graveyard shifts, including weekends and holidays.
  • Ability to hear and speak accurately by telephone and with people in vehicles, including in a noisy environment.
  • Ability to visually identify vehicle decals/RFID, company vehicles, and identification cards.
  • Ability to read a Community map and give verbal directions.
  • Ability to identify and respond to dangerous situations.
  • Ability to move safely over uneven terrain or in confined spaces and maintain balance while walking, standing, or crouching.
  • Ability to use hands to finger, grasp, feel, and reach; carry, push, pull, and lift up to 25 pounds; and kneel, stoop, twist, and lift.
  • Ability to sit, stand, and walk for prolonged periods and regularly walk up and down 3–5 stairs.
  • Ability to read, solve problems, and use verbal and written communication skills.
  • Regular attendance is required.

Nice To Haves

  • Community resident.

Responsibilities

  • Screen and process guests entering the Community.
  • Check incoming traffic for decals/RFID, identification cards, or passes, and verify visitors without passes using Gate Clearance Software.
  • Direct gate traffic and provide assistance and directions.
  • Maintain general surveillance of the area, report unusual incidents, and brief relief ambassadors as needed.
  • Receive calls from residents and staff and use the computerized gate entry system to enter names of future guests.
  • Answer phones and process guests at reception desks.
  • Open and close gatehouses and gates for business when assigned.
  • Provide general clerical support when assigned to the Security office, including receptionist duties, data entry, filing, and related work.
  • Provide customer service to residents and guests and maintain a professional image and attitude.
  • Perform miscellaneous job-related duties as assigned.
  • Potentially train other department members as a Field Trainer after completing training and receiving management approval.
  • File written reports on incidents.
  • Work constructively and respectfully with coworkers, customers, and others, keeping them informed and addressing problems collaboratively.

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