Fleet Director Jobs

About The Position

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Experience in fleet administration, transportation, asset management, or a related field.
• Advanced Microsoft Excel skills, with the ability to analyze and organize large amounts of data, create reports, identify trends, and maintain accurate records.
• Strong analytical and problem-solving skills with the ability to identify issues, determine root causes, and take appropriate action.
• Strong communication, presentation, organizational, and leadership skills.
• Ability to develop and effective safety training.
• Demonstrated supervisory and leadership experience.
• Ability to manage multiple priorities, work independently, and follow issues through to resolution.

Nice To Haves

• Experience with Geotab, WEX, Enterprise, or similar fleet management systems preferred.
• Experience with fleet compliance, audits, incidents, insurance claims, and regulatory requirements preferred.

Responsibilities

• Oversee statewide fleet administration, including registrations, insurance, mileage, I-PASS, vehicle availability, and asset management.
• Manage fleet systems, including Geotab, WEX, Enterprise, and related platforms, ensuring accurate and up-to-date vehicle and driver information.
• Analyze fleet data, identify discrepancies and trends, determine root causes, and implement corrective actions.
• Manage vehicle accidents, incidents, and insurance claims, including documentation, investigation, follow-up, and resolution.
• Oversee driver safety and compliance, including required training, certifications, drug testing, physical exams, and incident reporting.
• Develop and coordinate driver safety training and ensure required training and certifications are completed and documented.
• Manage the PACE driving program, including driver certification, PINs, FOBs, and required records.
• Ensure compliance with PACE, IDOT, RTA, and other applicable regulatory and grant requirements, including preparation for audits and completion of required IDOT maintenance forms.
• Maintain and validate vehicle records, including licenses, mileage, inspections, maintenance documentation, and other required records.
• Coordinate fleet-related services and validate service records, including recurring vehicle washing and other fleet needs.
• Conduct quarterly travel to Charleston, Olney, and Lincoln, Illinois, to perform physical asset inspections and meet with staff and supervisors regarding transportation needs and operational issues.
• Supervise 2–3 staff, including hiring, training, mentoring, and performance management.
• Collaborate with HR, Finance, Client Programming, affiliates, vendors, governmental agencies, and other partners.
• Lead regional transportation compliance meetings and provide support during transportation emergencies, including occasional after-hours assistance.
• Travel statewide as needed.

Benefits

• Comprehensive health benefits
• Optional vision, dental, and accident insurance
• Paid vacation, sick leave, and holidays
• 401(k) with company match
• Company-paid life insurance, short-term disability, and long-term disability (after 6 months)
• Cell phone stipend