Facilities Director Jobs

About The Position

Requirements

• Strong project management skills with the ability to plan, organize, prioritize, and successfully manage multiple projects simultaneously.
• Proven ability to develop project scopes, schedules, budgets, timelines, and resource plans.
• Strong leadership skills with the ability to coordinate cross-functional teams, contractors, consultants, and vendors to achieve project goals.
• Excellent verbal and written communication skills, with the ability to effectively present information and interact with residents, staff, management, contractors, and stakeholders.
• Strong analytical, problem-solving, and decision-making skills with the ability to identify issues, evaluate options, and implement effective solutions.
• Ability to exercise sound judgment, manage competing priorities, and remain effective under deadlines, interruptions, and changing conditions.
• Strong knowledge of facilities operations, building systems, maintenance practices, construction processes, and infrastructure projects.
• Ability to read, interpret, and work from blueprints, plans, specifications, contracts, and technical documents.
• Strong budgeting and financial management skills, including cost tracking, forecasting, and expenditure control.
• Knowledge of contract administration, vendor management, procurement practices, and project bidding processes.
• Working knowledge of safety regulations, OSHA standards, permits, and applicable building codes.
• Proficient in Microsoft Office Suite and project management software, including scheduling, reporting, and tracking tools.
• Strong organizational skills with a high degree of accuracy and attention to detail.
• Ability to work independently with minimal supervision while maintaining accountability for results.
• Ability to build collaborative working relationships and provide excellent customer service in a community-focused environment.
• Ability to maintain a professional, constructive, and positive demeanor in high-pressure or challenging situations, including interactions involving conflicting priorities or adversarial circumstances.
• Ability to consistently comply with all Company policies, procedures, and established safety guidelines.
• Ability to exercise a high level of discretion and confidentiality when handling sensitive departmental, operational, or Association information.
• Ability to effectively manage multiple assignments simultaneously, adapt to frequent interruptions, shifting priorities, delays, and changing business needs while maintaining focus, productivity, and professionalism.
• Ability to possess and maintain a valid Nevada driver’s license with an acceptable driving record.
• Flexible and adaptable with the ability to respond to emergencies, urgent operational issues, and changing business needs.
• Bachelor’s degree preferred in Business Administration, Project Management, Construction Management, Engineering, Facilities Management, Horticulture, or related field.
• Minimum of five (5) years of project management, operations management, facilities management, landscaping management, construction management, or related leadership experience.
• Certified Associate in Project Management (CAPM) or equivalent experience managing projects, vendors, budgets, and operations. Candidates without certification should demonstrate the ability and willingness to pursue the CAPM within six (6) to twelve (12) months of hire.
• Experience managing multiple projects, budgets, schedules, vendors, and operational priorities.

Nice To Haves

• Project Management Professional (PMP) highly preferred
• Prior supervisory experience preferred.
• HOA, community association, hospitality, municipal, or similar multi-site property experience preferred.
• Strong working knowledge of facilities systems, maintenance operations, construction processes, landscaping, irrigation systems, or related field depending on assignment.

Responsibilities

• Provide leadership and direction to assigned Supervisor(s) and departmental staff through the established chain of command.
• Support hiring, onboarding, training, coaching, scheduling, performance management, and accountability.
• Promote teamwork, professionalism, productivity, safety, and service excellence.
• Ensure staffing coverage and operational readiness based on business needs.
• Lead assigned capital improvement, repair, renovation, maintenance, and operational projects from planning through completion.
• Develop project scopes, schedules, budgets, timelines, and resource plans.
• Manage multiple concurrent projects while balancing day-to-day operational priorities.
• Monitor progress, costs, quality, and timelines; implement corrective action when needed.
• Prepare project updates, reports, recommendations, and completion summaries.
• Develop and maintain departmental Standard Operating Procedures (SOPs).
• Develop scopes of work, bid specifications, requests for proposals, and vendor recommendations.
• Coordinate and monitor contractors, consultants, and service providers to ensure quality performance, timely completion, and contract compliance.
• Assist with preparation and administration of operating, reserve, and capital budgets.
• Monitor expenditures, review invoices and proposals, and coordinate procurement of materials, tools, equipment, and supplies.
• Coordinate permits and required licenses for assigned projects or operations.
• Ensure compliance with OSHA standards, Association policies, permits, codes, and applicable regulations.
• Conduct inspections to identify safety concerns, maintenance needs, and operational deficiencies.
• Support workplace safety initiatives, accident prevention efforts, and required documentation.
• Oversee the inspection, maintenance, and repair of building systems, including HVAC, plumbing, electrical, and mechanical components, as well as pools, spas, structural elements, pavement, roofing, lighting, security, and fire prevention systems, ensuring safety, functionality, and regulatory compliance.
• Manage specialty systems such as refrigeration, sewage, kitchen infrastructure, and audiovisual equipment, coordinating routine servicing, troubleshooting complex issues, and maintaining optimal system performance.
• Assist in directing preventive maintenance programs, prioritize and resolve urgent repair needs, and lead emergency facility response efforts, minimizing downtime and ensuring continuity of operations.
• Coordinate with contractors, vendors, and internal teams to schedule work, control costs, and maintain high-quality service standards.
• Assist in maintaining detailed maintenance records, inspections, and compliance documentation, while identifying opportunities to improve efficiency, reliability, and asset longevity.
• Oversee landscaping, irrigation, grounds maintenance, tree care, turf areas, and common area appearance.
• Conduct annual landscape inspections with Villa representatives or designated stakeholders.
• Manage beautification, replacement, enhancement, and water-efficiency projects.
• Monitor landscape quality, irrigation performance, water usage, and contractor standards.
• Collaborate with internal departments, residents, vendors, and contractors to coordinate work, minimize disruption, and resolve issues.
• Maintain a professional, responsive, and service-oriented approach in all interactions.
• Perform other duties, assignments, and special projects assigned by management based on operational needs.
• Work extended hours, evenings, weekends, holidays, and on-call assignments as necessary to support operations, emergencies, or project demands.
• Work schedules may vary and are subject to change based on Association needs.