Executive Assistant Jobs

About The Position

Requirements

• At least 5 years of experience supporting a senior executive office, with exposure to C-suite level interactions and high-impact deliverables.
• A polished communicator who exercises sound judgment, and isn’t afraid to be respectfully persistent to ensure priorities are met.
• Anticipates needs 90 days out and is always planning ahead with a proactive mindset.
• Has a "can-do" attitude and thrives in a collaborative, team-oriented culture.
• Comfortable working in a highly matrixed, global organization—capable of coordinating across time zones and navigating cultural nuances.
• Proficient in Microsoft Teams, Word, Excel, PowerPoint, and Project.
• Able to manage complex information and competing priorities without missing key details.

Responsibilities

• Professionally represent the President in all interactions, demonstrating a respectful, team-oriented communication style.
• Serve as the primary point of contact between the President and internal/external stakeholders—including senior executives, customers, suppliers, and their EAs.
• Own and manage communications and relevant follow-ups with direct staff and across Arrow leadership, ensuring clarity and timely completion of action items.
• Prepare, edit, and manage high-quality correspondence, reports, presentations, and meeting materials.
• Maintain strict confidentiality and discretion in all matters.
• Manage a complex calendar across multiple time zones, aligning with strategic business priorities.
• Coordinate travel arrangements (domestic and international) and ensure detailed itineraries.
• Process and manage expense reports accurately and in a timely manner.
• Plan, organize, and execute global and geo briefings—both in person and remote—ensuring all prep materials and logistics are managed.
• Lead scheduling and coordination for President-level priorities including staff meetings, c-suite engagement, and high-stakes customer/supplier executive sessions.
• Prepare executive briefs and manage business content to support internal and external engagements.
• Attend selected meetings to track action items, follow up on commitments, and ensure progress.
• Take ownership of special projects on an as-needed basis, managing from inception to execution. Examples include: Calendar logistics, Executive Sessions, Leadership Offsite planning, and other strategic initiatives.
• Track deadlines, delegate tasks as needed, and coordinate across teams to ensure delivery.

Benefits

• Medical, Dental, Vision Insurance
• 401k, With Matching Contributions
• Short-Term/Long-Term Disability Insurance
• Health Savings Account (HSA)/Health Reimbursement Account (HRA) Options
• Paid Time Off (including sick, holiday, vacation, etc.)
• Tuition Reimbursement
• Growth Opportunities
• Discounted RTD Passes, with convenient office location off RTD Light Rail (Dry Creek Exit)
• On-site Café with Catering Option for Busy Lifestyles
• 24/7/365 On-site Gym and Lockers, Free for Use to All Employees!
• Bike Racks