Executive Assistant Jobs in San Antonio, TX

About The Position

Requirements

• A high school diploma or GED certificate is required.
• Six (6) years as an executive assistant, administrative assistant, or closely related position, required.
• Knowledge of word-processing software, spreadsheet software; email software, and Internet browsers.
• A criminal background check is required.
• A clear driving record and a Class C Texas Driver’s License, and a personal vehicle is required.
• Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 25 lbs.
• Close vision and ability to adjust focus.

Nice To Haves

• A certificate as an Administrative Assistant or a Medical Office Specialist is preferred.
• An associate degree or higher in Business Administration, Healthcare Administration, or closely related field, is highly preferred.
• Nine (9) years preferred.
• Knowledge desktop and mobile productivity and organizational tools preferred.

Responsibilities

• Obtain updates from requested department members for ongoing operational activities.
• Set up and arranging meetings, creating agendas, and tracking action items from those meetings.
• Compose correspondence requiring specific knowledge of IT methods, procedures, policies or other information.
• Prepare letters, memos, or other documents from rough drafts.
• Maintain a working knowledge of Gonzaba Medical Group software and systems, as needed.
• Retrieve records and/or information files and forward to others when necessary.
• Maintain checklists, logs, worksheets or other records used to monitor the status of a project or a business activity, as it pertains to the position.
• Prepare analyses or summaries of programs, reports or other information as needed or required.
• Locate and retrieve data, records or other information needed to conduct and/or complete work activities by conducting a search of needed information.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.
• Must be proficient with filing electronically and other organization or productivity tools.
• Exercise discretion and independent judgment.
• Maintains strict confidentiality.
• Other duties as assigned.