Executive Assistant to the Area Commander (8957)

The Salvation Army•San Antonio, TX

About The Position

Performs day-to-day operational responsibilities for the Area Commander's Office, ensuring office tasks are completed efficiently and effectively. Cross-trains and supports office assignments while focusing on deadlines and quality standards. Prepares routine and special reports to keep appropriate personnel informed of progress, ensures office operations comply with departmental policies and procedures, and maintains confidentiality. The role manages and distributes office mail, prepares routine correspondence, maintains records and databases, and researches information to resolve problems and support reports and special projects. Microsoft Office tools are used to prepare and manage information.

Requirements

Associate's degree from an accredited college or university in business administration or a related field, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Three years of progressively responsible experience performing administrative work in a general office environment, including two years of similar work for executive leadership, or an equivalent combination of education, training, and experience.
Valid driver's license.
Ability to use Microsoft Excel, PowerPoint, and Word.

Responsibilities

Procure, prioritize, and disseminate office mail so it is processed promptly and efficiently.
Determine which mail items require special attention and which are routine.
Prepare routine correspondence that does not require dictation.
Prepare and maintain accurate, complete, and timely records, databases, books, logs, and lists.
Update, post, and index information and enter data into the computer to maintain records.
Research files and documents to locate specific information.
Research, compile, interpret, and summarize information for reports, spreadsheets, surveys, and special projects.
Research files, accounts, and records to resolve problems or correct documented information, and inform appropriate people of discoveries.
Prepare information using Microsoft Excel, PowerPoint, and Word.
Cross-train and support office assignments, meeting targeted deadlines and quality standards.
Prepare routine and special reports to keep appropriate personnel informed of progress.
Ensure office operations comply with departmental policies and procedures.
Maintain confidentiality.