Executive Assistant to the Area Commander

THE SALVATION ARMY•San Antonio, TX

2d•Onsite

About The Position

Performs day-to-day operational responsibilities for the Area Commander's Office, ensuring office tasks are completed efficiently and effectively. Cross-trains and supports office assignments while meeting deadlines and quality standards. Prepares routine and special reports to keep appropriate people informed of progress, ensures office operations comply with departmental policies and procedures, and maintains confidentiality. The role handles office mail, prepares routine correspondence, maintains and updates records and databases, researches files and other information, and compiles information for reports, spreadsheets, surveys, and special projects. It also uses Microsoft Office applications, including Excel, PowerPoint, and Word, to prepare information.

Requirements

Associate's degree from an accredited college or university in business administration or a related field, or an equivalent combination of education, training, and experience.
Three years of progressively responsible experience performing administrative work in a general office environment, including two years of similar work for executive leadership, or an equivalent combination of education, training, and experience.
Valid driver's license.

Responsibilities

Procure, prioritize, and disseminate office mail in a timely and efficient manner; identify items requiring special attention and distinguish them from routine items.
Prepare routine correspondence that does not require dictation.
Prepare and maintain accurate, complete, and timely records, databases, books, logs, and lists.
Update, post, and index information, and enter data into the computer to maintain records.
Research files to locate information in documents, correspondence, lists, and forms.
Research, compile, interpret, and summarize information for reports, spreadsheets, surveys, and special projects.
Research files, accounts, and records to resolve problems or correct documented information, and inform appropriate people of findings.
Prepare information using Microsoft Excel, PowerPoint, and Word.
Cross-train and support office assignments, focusing on deadlines and quality standards.
Help ensure office operations comply with established departmental policies and procedures.
Maintain confidentiality.