Event Manager Jobs

About The Position

Requirements

• Bachelor’s degree or equivalent experience.
• 7+ years of meeting management experience with at least 3-5 years of proven expertise in leading complex events, managing the planning, execution, and implementation of association event(s).
• Experience in Exhibit and Tradeshow management is required.
• Strong communication and networking skills and the ability to successfully manage stakeholder relationships and expectations.
• Conference strategy – provide oversight and strategic guidance to association teams related to their events. Attain a high-level awareness of events scale and scope to provide forward-thinking strategies.
• Solutions Driven – Think creatively and bring innovative ideas and solutions to the client’s events through collaboration with Executive Directors and other appropriate association team members.
• Facilitate and guide association volunteer committee(s) with regular meetings and communication. Provide knowledge of hospitality standards that volunteers may not be familiar with.
• Experience managing committees/ executive boards/volunteers.
• Knowledge of destinations, hotels and venues nationwide.
• Calm and flexible approach to handling the stress of ever-changing demands.
• Strong organizational skills and ability to multi-task and prioritize.
• Strong creative problem solving.

Responsibilities

• Lead project manager for large scale projects with proven expertise in leading complex events, managing the planning, execution, and implementation of assigned event(s).
• Work with, lead, and support the project team to ensure adherence to client and company standards.
• Develop and manage budgets and prepare wrap-up reports.
• Responsible for building project timelines/plans and managing the project plan to drive the team to meet the client and vendor deliverables, as well as anticipating and managing when deadlines may be missed.
• Be solution-oriented and forward thinking when responding to client questions or providing recommendations.
• Maintain all historical data for projects.
• Analysis and reporting responsibilities of various conference data for client.
• Supplier procurement and management of contracts to ensure quality and contractual compliance.
• Oversee venue communications, including F&B, group résumé, event specifications, housing/room block, and final invoice review.
• Manage sponsor/exhibitor fulfillment, including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management.
• Speaker management including speaker portal setup, timeline establishment, speaker communications, data collection, and speaker travel/registration management.
• Special event review, selection, and management.
• Analyze surveys and compile feedback for the client.
• On-site venue execution to include staff assignments/management, venue supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management where applicable.
• Contract Signing Authority up to 50th percentile of average dollar range.
• Other duties as assigned.

Benefits

• Medical, dental, vision, and more.
• 401(k) with matching.
• Generous paid time off.
• Flexible and hybrid work schedules.