Event Manager - Special Events (Hotel Sales)
About The Position
The Event Manager supports the Senior Event Manager and Director of Special Events in planning, coordinating, and delivering high-quality events for the Special Events Team at a large, global hotel chain. The role manages event logistics, communications, vendor coordination, branding needs, and reporting, helping ensure internal and customer-facing events are executed smoothly, professionally, and in line with stakeholder objectives. This position requires strong organizational and communication skills and the ability to manage multiple projects in a fast-paced environment. It is a remote role requiring 25% travel. Candidates must be based somewhere with convenient access to a major airport. The position is full-time and temporary, scheduled through December 31, 2027.
Requirements
- Proven experience planning, coordinating, and executing events from concept to completion.
- Strong organizational and time-management skills, with the ability to handle multiple events and deadlines simultaneously.
- Excellent verbal and written communication skills.
- Experience managing budgets, negotiating vendor contracts, and tracking expenses.
- Ability to evaluate event performance using KPIs and participant feedback.
- Resourceful problem-solver who is comfortable navigating last-minute changes.
- Flexible approach to work hours and ability to support additional duties as needed.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, WebEx, and Zoom.
- Professional appearance and manner.
- Must be based in a location with convenient access to a major airport.
Nice To Haves
- Experience with Salesforce and MicroStrategy.
- Experience in the hospitality or travel industry.
Responsibilities
- Partner with internal stakeholders to gather requirements, align on objectives, and ensure accurate and timely event execution.
- Create and distribute internal and external communications, agendas, presentations, and event-related PowerPoints.
- Manage branding needs by submitting requests, uploading assets, and coordinating with internal platforms and design teams.
- Monitor generic event inboxes and respond to inquiries within 24 hours.
- Handle attendee registration, including uploading lists, tracking RSVPs, processing cancellations, updating statuses, and maintaining registration platforms.
- Support the contracting process using standard service, entertainment, and speaker agreements.
- Prepare and issue RFPs based on event needs using the standard RFP template.
- Maintain event financials, including expense submissions, vendor billing, and reconciliation in line with department procedures.
- Assist with setup, coordination, and delivery of live, hybrid, and virtual events.
- Oversee assigned workstreams for larger or more complex events to ensure deliverables meet expectations.
- Attend internal and industry events or site visits as required.
- Develop post-event surveys, track responses, and prepare insights and reports.
- Capture and document key outcomes, lessons learned, and recommended improvements.
Benefits
- Paid Time Off (PTO).
- 401(k) with a 3% employer match after the probationary period.
- Fully employer-paid medical, dental, and vision insurance for the employee.
- Mobile phone allowance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
