Construction Assistant Jobs

About The Position

Requirements

• Administrative or operations experience managing multiple assignments with dependable follow-through.
• Clear, fluent spoken and written English for phone conversations, correspondence, and accurate notes.
• Experience making frequent outbound calls, leaving professional voicemails, and following up courteously.
• Accurate data entry and careful handling of dates, documents, files, and confidential information.
• Comfort using Outlook, Word, Excel, and shared files, with the ability to learn JobTread.
• Judgment to recognize incomplete information and decisions requiring the owner's input.
• Reliable internet, a suitable computer and headset, and a quiet workspace for calls.
• Availability during the agreed Mountain Time calling window.
• Candidates must have their own reliable remote work setup, including a computer, stable internet connection, and a quiet, dedicated workspace to consistently perform their responsibilities.

Nice To Haves

• Construction administration experience.
• JobTread experience.
• Spanish proficiency, especially for communication with trade partners.
• Familiarity with trade proposals, selections, permits, or QuickBooks Desktop.

Responsibilities

• Maintain assigned JobTread contacts, tasks, selections, and project records using established templates and workflows.
• Organize plans, proposals, correspondence, and supporting documents, clearly distinguishing current and superseded versions.
• Turn meeting recordings, transcripts, and notes into concise recaps, confirmed decisions, and actionable task lists.
• Draft professional emails, client updates, and internal notes for review.
• Make frequent outbound calls to follow up on decisions, documents, bid responses, and project status.
• Record call outcomes, commitments, follow-up dates, and unresolved questions in JobTread.
• Coordinate appointments, prepare meeting information, and support the owner's inbox and calendar.
• Support authorized bid requests, selection tracking, permit correspondence, and lead records.
• Provide clear summaries of completed work, pending approvals, and blockers that need the owner's attention.

Benefits

• Additional benefits after trial period.