Chief Operating Officer Jobs

About The Position

Requirements

• Excellent written and verbal communication skills
• Strong multitasking abilities, attention to detail
• Strong interpersonal skills, cultural humility, and the ability to work effectively with people from diverse backgrounds and roles
• Commitment to the organization’s mission
• High School diploma or equivalent required
• Minimum 2 years of experience in administrative support or related position required
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams

Responsibilities

• Manage front desk operations, including greeting visitors, answering phones, and directing inquiries
• Manage the COO’s calendar, prioritizing meetings and balancing strategic initiatives with operational needs
• Coordinate conference room scheduling and maintain shared calendars
• Process expense reports and credit card reconciliations
• Order and track office supplies
• Handle incoming and outgoing mail
• Maintain organized physical and digital filing systems
• Coordinate calendars for other leadership including staff meetings, travel arrangements, conference and event registration, and organizing meeting materials.
• Assist with document formatting, editing, printing, and obtaining proper signatures for important documents
• Handle sensitive information with discretion and high judgment
• Maintain a professional, organized, and welcoming office environment
• Provide coverage for the 5th floor reception desk as needed
• Coordinate logistics for approved meetings and events, including scheduling, vendor coordination, materials preparation, and on-site support
• Perform other related duties as assigned