Chief Of Staff Jobs in Los Angeles, TX

About The Position

Requirements

• 5+ years of experience providing executive-level administrative support, preferably in a fast-paced technology or SaaS environment
• Proven ability to manage complex calendars, resolve scheduling conflicts diplomatically, and balance competing priorities across multiple stakeholders
• Exceptional organizational skills with meticulous attention to detail and ability to manage multiple projects simultaneously without dropping the ball
• Strong written and verbal communication skills, with ability to represent executives professionally to internal and external stakeholders including board members, investors, and customers
• Experience coordinating travel, events, and offsites with strong vendor management and budget oversight capabilities
• Track record of building collaborative relationships across all levels of an organization and working effectively with cross-functional teams
• Proactive, self-motivated approach with ability to anticipate needs, identify problems before they arise, and take initiative to implement solutions
• Discretion and sound judgment when handling confidential information and sensitive situations
• Commitment to delivering high-quality work with a mindset of continuous improvement and raising standards
• Proficiency with modern workplace tools and demonstrated ability to quickly learn new systems and platforms
• Resourcefulness and adaptability when priorities shift, with focus on getting results and following through on commitments
• Professional presence with low ego, willingness to share credit with others, and ownership of mistakes
• Genuine care for supporting others' success and creating positive experiences for colleagues and external contacts

Responsibilities

• Provide high-level administrative support to 1–3 executives, managing calendars end-to-end including scheduling across time zones, resolving conflicts, protecting focus time, and ensuring agendas and materials are prepared in advance
• Drive meeting effectiveness by confirming objectives, required attendees, pre-reads, and decisions needed, while capturing and actioning follow-ups to ensure accountability
• Manage executive communications by triaging inbox and Slack messages, drafting responses, routing items to appropriate leaders, and ensuring timely follow-through on commitments
• Coordinate all aspects of domestic and international travel including flights, hotels, ground transportation, itineraries, contingency plans, and travel briefing packets with meeting context and key talking points
• Support board meetings, offsites, QBRs, leadership summits, and team events from planning through execution, including venue selection, vendor coordination, budget management, and run-of-show schedules
• Partner with Chief of Staff and cross-functional teams (Finance, People Ops, Legal, Sales Ops, Product Ops, IT) to execute executive priorities and maintain a predictable operating rhythm
• Handle highly confidential information with discretion, including people matters, compensation, performance discussions, customer/partner negotiations, and strategic initiatives
• Maintain and continuously improve administrative processes, systems, and documentation to increase efficiency and effectiveness across the executive function
• Leverage technology stack effectively (Google Workspace/Microsoft 365, Slack, Zoom, Salesforce, Concur/Expensify, Notion/Confluence, Asana/Jira) and identify opportunities for workflow automation and optimization
• Other related duties as assigned
• Use AI tools (e.g., ChatGPT/Claude/Microsoft Copilot, Gemini, or approved internal AI assistants) to accelerate drafting, summarizing, and organizing executive communications, briefs, and meeting materials.
• Produce high-quality meeting prep packets using AI-assisted research/synthesis (internal docs, past notes, customer context) while validating accuracy and sources.
• Turn messy inputs into polished outputs: agendas, talking points, follow-up emails, status updates, and executive-ready summaries.
• Create concise post-meeting recaps with decisions, owners, deadlines, and risks; maintain an AI-assisted action log to improve follow-through and visibility.
• Build and maintain prompt templates and reusable workflows for common tasks (weekly updates, QBR prep, board prep, travel briefs, stakeholder comms).
• Leverage AI to compare scheduling options, optimize travel itineraries, and propose efficient routes/meeting sequences across time zones.
• Use AI to help identify themes and patterns across inbound requests (e.g., recurring issues, bottlenecks, stakeholder topics) and flag insights to the executive.
• Support executive prioritization by summarizing key updates from multiple sources (Slack channels, project trackers, KPI dashboards) into a single, clear digest.

Benefits

• Competitive Medical, Dental, and Vision Insurance
• Company Paid Life Insurance, Short- and Long-Term Disability Plans
• Supplemental Insurance Options
• Commuter Benefits
• 401(k) with Company Match
• Parental Leave
• Flexible Paid Time Off
• LinkedIn Learning Access
• Pet Insurance
• Employee Discount Programs