Assistant Jobs

About The Position

Requirements

• Proficient in using software including Excel, Microsoft Office, Microsoft PowerPoint and other related tools
• Strong attention to detail and organizational skills to manage multiple priorities effectively
• Self-motivated, confident, detail-oriented and analytical
• Professional interpersonal and strong communication skills, ability to collaborate effectively with executives, staff and external stakeholders
• Ability to handle sensitive information with integrity and confidentiality
• 3-5 years in administrative or executive support roles with exposure to corporate environments
• Family office experience working with company employees, suppliers, and customers.
• Promote and maintain the professional image and reputation of the company and ensure timely problem resolution and customer satisfaction.

Nice To Haves

• Bachelor’s degree in business administration, communications or related field preferred

Responsibilities

• Organize meetings, appointments, and events ensuring executives’ time is optimized and priorities are met.
• Proactively manage calendars, email, calls, travel and other correspondence, while anticipating challenges and conflicting priorities and helping to navigate the requests with a calm sense of responsibility
• Handle emails, phone calls, and correspondence, acting as a gate keeper to filter requests and maintain smooth information flow
• Arrange travel itineraries, accommodations, and transportation for business trips
• Screen and respond to calls of key stakeholders as requested
• Handle sensitive and highly confidential processes for the Executives, maintain an organized filing system and confidential records, ensuring accessibility and compliance
• Gather, prepare and produce high quality reports, presentations and other documents or information as requested.
• Create Professional PowerPoint presentations and support the executive level materials such as board materials.
• Prepare for meetings and conferences (notice, agenda, pre-work, follow-up).
• Handle space procurement issues and make food service arrangements.
• Participate in the completion of special projects in cooperation with Senior Leadership
• Other duties as assigned

Benefits

• Medical Insurance
• Dental Insurance
• Life Insurance
• Retirement Plans
• Paid Time Off
• Wellness Program
• Education Assistance
• Employee Assistance Program