Assistant Jobs

About The Position

Requirements

• High school diploma or GED and four years of increasingly responsible experience in public administration and/or an administrative/executive support role.
• Comparable combination of education and experience may be considered.
• Must successfully complete pre-employment background process.
• Skill in the use of Microsoft Outlook, Word, Excel, and related computer programs.
• Ability to learn agenda management and financial reporting software.
• Ability to exercise tact and to maintain a high degree of confidentiality.
• Effective verbal and written communication skills.
• Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public.
• Present a professional appearance and communicate with others in a respectful and approachable way.

Nice To Haves

• Knowledge of data management systems, report compilation skills, and general knowledge of government operations.
• Excellent communication skills.

Responsibilities

• Create a welcoming experience for residents and visitors by responding to inquiries and connecting people to information and services.
• Support daily operations by preparing clear communications, compiling accurate reports, organizing information systems, maintaining precise records, and handling sensitive information with confidentiality and professionalism.
• Ensure Commission meetings run smoothly by supporting agenda preparation, coordinating agenda distribution, and providing required notices in accordance with state law.
• Coordinate logistics for purchasing, vendor communications, meeting room scheduling, travel arrangements, and vehicle reservations.
• Support critical County functions by processing insurance claims, assisting lien applicants, overseeing parking permit compliance, and facilitating legally required public notices.
• Assist with a variety of projects from organizing data to creating materials that support County and Commission services.