Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent required
• At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting
• Experience handling confidential information with discretion
• Familiarity with financial documentation and basic accounting practices
• Strong organizational skills and attention to detail
• Clear, professional, and kind written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plus
• Ability to manage multiple priorities with flexibility
• Independent and team-oriented work style
• Commitment to equity, respect, and continuous learning

Nice To Haves

• Associate degree or higher in Business Administration, Human Resources, Finance, or a related field

Responsibilities

• Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding
• Maintain confidential employee records with care and integrity
• Coordinate interviews, meetings, and HR-related activities
• Serve as a friendly point of contact for internal and external HR inquiries
• Help prepare and organize financial documents and reports
• Assist with payroll preparation by collecting and verifying employee information and timesheets
• Maintain accurate records for financial transactions and department databases
• Manage office supplies and resources for HR and Finance teams
• Prepare correspondence, presentations, and reports
• Support special projects and cross-team initiatives
• Help implement internal policies and procedures
• Ensure compliance with organizational policies and applicable laws
• Bring ideas, curiosity, and problem-solving skills to a supportive team environment

Benefits

• Health, dental & vision insurance
• Health Savings Account with employer contributions
• 403(b) retirement plan with employer match