Facilities Administrative Assistant

Forest Home•Forest Falls, CA

20d•$22 - $24•Onsite

About The Position

This position provides administrative and operational support to the Director of Facilities and the Facilities departments, including Buildings & Grounds and Accommodations. The position coordinates departmental administration, work-order systems, purchasing, project documentation, financial tracking, compliance records, scheduling, and other processes necessary to support efficient Facilities operations.

Requirements

High school diploma or equivalent.
3-5 years of administrative, facilities, project coordination, or related experience preferred.
Experience with CMMS and/or project management software preferred
Proficient in Microsoft Excel and other Microsoft Office applications
Uphold and support the Mission, Vision and Core Values of Forest Home.
Assume responsibility for initiating a pleasant atmosphere by displaying a professional attitude through performance, appearance, and demeanor.
Ability to hear from God and pray for people, both in person and on the phone
Actively supports and participates in the staff spiritual life activities.
Flexibility and willingness to perform a variety of tasks.
Signed statement of faith.
Maintain regular, timely attendance.
Ability to relate to all types of individuals in a gracious manner.
Be a self-starter.
Servant heart and Christ-like attitude.
Strong computer skills.
Excellent people service skills, with the ability to provide service and streamline processes without compromising the integrity of the department or Forest Home and its policies and procedures.
Able to accomplish assigned projects utilizing highly developed communication (written and verbal), project management, and time management and collaboration skills.
Able to maintain confidentiality with handling sensitive information.

Nice To Haves

Associate degree strongly preferred.

Responsibilities

Provides administrative and operational support for the Buildings and Grounds, Accommodations and Building Projects.
Orders, receives and inventories necessary FF&E and coordinates vendor scheduling for Building projects.
Organizes, schedules and tracks on demand and preventive maintenance work orders through the CMMS.
Coordinates operation of Facilities offices and ensures business is carried out in a professional, efficient, and safe manner.
Handles phone calls and problem solves as necessary.
Coordinates and tracks departmental payroll, contracts, budgets, calendars, invoices, and payment approvals.
Coordinates the new hire pipeline, prepares onboarding materials and files and communicates with Human Resources for onboarding of newly hired personnel.
Tracks and maintains all departmental training certifications to ensure compliance with the Safety Committee and OSHA requirement.
Keeps the SDS Book current and up to date.
Maintains departmental records and files and documentation as directed.
Coordinates with Department Directors to track and file all regulatory items such as county, state, and federal permits, plans, and reports in a timely manner.
Assists the Director with ordering, receiving, and tracking departmental inventory as needed.
Maintains departmental calendars, deadlines, action items, and recurring administrative requirements to ensure timely follow-through.
Performs other tasks as assigned.