Administrative Assistant, Facilities

Advanced Energy Industries, Inc • Denver, CO

1d • $25 - $33 • Onsite

About The Position

In this role, you'll serve as a welcoming presence for employees, customers, vendors, candidates, and visitors while providing key administrative support across the organization. From coordinating purchase orders to maintaining facilities service requests and supporting various departmental needs, you'll play an important role in creating a positive workplace experience.

Requirements

• Demonstrates professionalism in interactions with employees, visitors, vendors, and business partners.
• Excellent customer service skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, organize work effectively, and meet deadlines.
• Strong attention to detail and data entry skills.
• Proficiency with standard office technology and systems.
• Ability to work independently in a dynamic environment with changing priorities and varying workloads.
• 0-3 years of administrative, customer service, receptionist, facilities, or related experience.
• Computer literacy, including proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Nice To Haves

• Previous corporate office, front desk, or receptionist experience.
• Experience working with SAP or other enterprise resource planning (ERP) systems.
• General knowledge of facilities operations or facilities-related projects.

Responsibilities

• Deliver professional, responsive, and welcoming customer service to employees, visitors, vendors, and other front desk guests.
• Manage Facilities billing processes, including tracking, processing, and maintaining records of invoices and related documentation.
• Provide administrative support to the Facilities team, including purchase order creation and tracking, data entry, and management of the Facilities ticketing system.
• Assist with the administration and coordination of Facilities programs and initiatives.
• Provide administrative support to Facilities and other departments as needed.
• Coordinate incoming and outgoing mail services and assist with shipping and receiving activities as required.
• Order and maintain office, facility, and operational supplies and equipment.
• Ensure the reception area remains organized, professional, and welcoming at all times.
• Support Facilities-related projects and operational improvement initiatives.
• Partner with the Events team to coordinate meeting room logistics, setup, and support for onsite events.
• Perform other duties and special projects as assigned.

Benefits

• Market-based base pay
• Annual pay-for-performance incentive plan
• Discounted Employee Stock Purchase Plan
• Medical - multiple medical plans are available to choose from
• Short and long-term disability and life insurance
• Health savings and flexible spending accounts
• Generous time off policy starting with 3 weeks of paid vacation, 7 days of paid sick time, and 12 paid holidays
• 8 hours of paid volunteer time off
• 8 weeks of paid parental leave for both parents
• Company matched 401(k)
• Tuition reimbursement
• Expanded mental health coverage and employee assistance programs
• Critical illness, accident and hospital indemnity, pet insurance, identity theft, and legal assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED