VP Finance Lead Administrative Assistant - Hybrid

Cedars-Sinai Medical Center•Los Angeles, CA

19d•Hybrid

About The Position

Grow your career at Cedars-Sinai! Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s “Best Hospitals 2025-2026” rankings. When you join our team, you’ll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career. We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

Requirements

High School Diploma/GED - minimum
4 years Office and administrative experience - minimum
No license or certification required

Nice To Haves

Assoc. Degree/College Diploma - preferred

Responsibilities

Performs specialized administrative and general office activities in order to establish and manage the facilitation of administrative workflow within the department and/or unit.
Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.
Leads and/or assigns work to other employees within the department.
Reviews the work of others and provides feedback and coaching.
Lead projects, processes, and/or daily operations and department tasks.
Leads, assigns and reviews the work of other department staff engaged in a full range of office activities.
Provides coaching and feedback.
Provides administrative support to one or more department leaders, which may include arranging schedules, appointments and itineraries.
Coordinates meetings including preparation of agendas and logistics.
Establishes and monitors the administrative workflow and procedures for a department and/or unit.
Researches and compiles financial and/or operational data from multiple sources to assist management in budget and workforce planning, and evaluating departmental performance.
May prepare summary of information or data, and recommend action.
Submits, monitors and tracks invoices, reimbursements, and supply management.
May assist with preparation and submission of expense reports.
Schedules appointments and meetings.
Makes arrangements for meetings, conferences, or travel for an individual, group, or department.
Coordinates with internal departments and external vendors, as necessary for all event logistics.
Composes and maintains inventory of departmental policies and procedures.
May be responsible for onboarding new hires including new hire preparation (e.g. equipment/supply orders) communicating expectations, providing work instruction/training, and department-specific information.
May act as or supports the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
May be responsible for maintaining par levels of department supplies.