Administrative Assistant - Hybrid
About The Position
AllOne Health is seeking a full-time Administrative Assistant for its Wilkes-Barre, Pennsylvania office. This exempt position is hybrid and supports finance, operations, HR, and executive leadership. The role helps ensure smooth day-to-day operations, improve executive productivity, and maintain organizational efficiency across multiple departments. The Administrative Assistant provides executive support by managing calendars and meeting logistics, preparing and editing documents, assisting with board materials and confidential communications, and coordinating executive travel and expense reports as needed. The role also supports office operations, records and compliance documentation, onboarding, special projects, and cross-department initiatives. The position serves as an in-house Notary Public for corporate, benefits, HR, and other official documents; coordinates courier services and light corporate errands; and supports executive signature processes and related recordkeeping. A reliable vehicle and valid driver’s license are required for business errands, with mileage reimbursed. The salary range is $50,000–$65,000 per year.
Requirements
- At least 3 years of administrative or executive assistant experience, preferably supporting senior leadership.
- Strong proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, and general tech-savviness, including use of AI.
- Exceptional written and verbal communication skills.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
- Must be a Notary Public or willing to obtain certification shortly after hire; certification is company-sponsored.
- Reliable vehicle and valid driver’s license for business-related errands.
- Ability to maintain strict confidentiality and professionalism.
Nice To Haves
- Experience supporting multiple executives simultaneously.
- Background in healthcare, behavioral health, professional services, or corporate operations.
- Experience handling HR- or finance-related administrative work.
Responsibilities
- Provide high-level administrative support to finance, operations, HR, and executive leadership based in the Wilkes-Barre office.
- Manage complex calendars and coordinate internal and external meetings and scheduling logistics across departments.
- Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
- Assist with board-related materials, confidential documents, and sensitive communications.
- Coordinate executive travel arrangements, itineraries, and expense reports as needed.
- Handle confidential information with discretion and professionalism.
- Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
- Organize files, maintain records, and support compliance-related documentation.
- Support new-hire onboarding by coordinating materials and scheduling required sessions.
- Assist with special projects, research assignments, and cross-department initiatives.
- Act as an in-house Notary Public for corporate documents, benefits forms, HR paperwork, and other official materials.
- Coordinate courier needs and run light corporate errands, such as document drop-offs, banking, post office runs, and supply pickup, as necessary.
- Support executive signature processes and maintain logs for notarized or executed documents.
Benefits
- Immediate medical insurance through Blue Cross/Blue Shield.
- Dental insurance.
- Vision insurance.
- Desirable work schedules.
- Generous paid time off.
- 401(k) retirement program with a company match.
- Employee Assistance Program benefits for the employee and family.
- Mileage reimbursement for business-related errands.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
