Administrative Assistant Jobs

About The Position

Requirements

• At least five years of administrative experience supporting senior leaders in a fast-paced environment.
• Proven experience managing complex calendars, meeting logistics, and multi-stakeholder coordination.
• Discretion and good judgement in confidential situations, and proven experience
• Strong written and verbal communication skills, with a high level of professionalism.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience coordinating domestic and international travel for senior leaders.
• Experience with expense management and invoice processing.

Nice To Haves

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Responsibilities

• Manage complex calendars for senior leaders, balancing competing priorities and deadlines.
• Coordinate internal and external meetings, including logistics, materials, conference rooms, and attendee communications.
• Arrange domestic and international travel, including itineraries and changes requiring quick turnaround.
• Process expense reports, invoices, and reimbursement requests in line with firm policies and timelines.
• Handling sensitive information with discretion.
• Produce high-quality written communications for audiences across levels of seniority.
• Organize team events and offsites, including vendor coordination, catering, and transportation support.
• Track follow-ups, deadlines, and action items; proactively flag risks, delays, and conflicts.
• Partner with peers and stakeholders to improve day-to-day administrative processes and team effectiveness.