Administrative Assistant Jobs

About The Position

Requirements

• High school diploma required.
• 2+ years of office experience desired.
• Model the core values of the agency.
• Advanced computer skills, including email, word processing, and virtual meeting scheduling.
• Working knowledge of Microsoft Office and Google platform applications, along with the ability to learn agency-specific applications to support business operations.
• Ability to generate professional emails.
• Ability to create organizational tools and processes to support the centers.
• Ability to work independently as well as collaborate with diverse work teams.
• Engage with clients in a positive manner that positively represents self, team, and agency.
• Work as a team and collaborate effectively with other Finance personnel to meet the needs of the Agency.
• Be process-oriented.
• Be nimble and conscientious to meet defined timelines.
• Communicate effectively and timely, verbally, and in writing, to a diverse audience.
• Plan, organize, and prioritize work.
• Remain flexible to adapt to changes in the work environment.
• Excellent time management skills, including the ability to manage schedules and meet deadlines.
• Problem-prevention, conflict resolution, and problem-solving skills.
• Work accurately with close attention to detail.
• Exhibit a high degree of confidentiality of sensitive information and process and handle confidential information with discretion.
• Work effectively, professionally, and tactfully with internal agency staff and external clients.
• Ability to set and meet high customer service standards (internal and external).
• Excellent interpersonal skills to facilitate interaction with the workforce.
• Exhibit a professional, businesslike appearance and demeanor.
• Professionally represent the agency and public, private, and parochial school districts in interactions with staff, customers, and the community.
• Facilitate an overall work environment of mutual respect and collaboration.
• Ability to interpret data.
• Ability to establish and maintain effective relationships with individuals from diverse backgrounds.

Nice To Haves

• Certification or Associate degree as an administrative assistant is preferred.

Responsibilities

• Provide event coordination to internal facilitators and speakers for all agency events
• Support external customers with information about professional development offerings, including registrations, payments, and event details..
• Answer questions on Events & Payments for Events
• Coordinate Speaker Contracts
• Enrollment in LearnUpon for Events
• Client Satisfaction for all Participant-Level Events and Service Delivery
• Event and Service Delivery Printing
• Conference Center Client Assistance
• Event Coordination including team Meetings, on-site events, off-site events
• Other duties as assigned

Benefits

• Health, Dental and Vision insurance
• Wisconsin Retirement System (WRS)
• Wellness Program
• Accident/Critical Illness/Hospital Indemnity insurance
• Pet insurance
• paid vacation and holidays.