Accounting & Administrative Assistant

Paul Davis Restoration•Flowood, MS

3d•Onsite

About The Position

Paul Davis is seeking an Accounting & Administrative Assistant to join their team. This role involves answering and directing calls, providing general support to visitors and team members, inputting job and lead data into a database, sorting and distributing mail, problem-solving, maintaining accounting and customer files, making daily deposits, issuing purchase orders, entering bills into the accounting system, handling sub-contractor paperwork (W-9, Insurance Certificates), ordering office supplies, and keeping the office tidy and presentable. The position requires ensuring compliance with standards and regulations using internal office systems, and contributing to a fun, growing business environment.

Requirements

Organized, who likes a fast-paced environment
Excellent communication skills
Likes to problem-solve and help people find solutions
Enjoys completing tasks
Is a stickler for the details
Prior accounting experience
Can review data and deductively think through what information might be missing
Proactive, assertive personality
Likes to create and follow systems while helping others to follow them as well
Professional appearance and courteous manner

Responsibilities

Answer & direct calls from customers and team members and build rapport
Provide general support to visitors and team members
Input into database of jobs & leads
Sort & distribute mail
Problem solve and help people find solutions
Maintain Accounting files
Maintain Customer files
Make daily deposits
Issue Purchase Orders
Enter bills into accounting system
Handle sub-contractor paperwork-W-9, Insurance Certificates
Order office supplies & research new deals and suppliers
Keep office tidy & presentable
Ensure compliance with standards and regulations utilizing internal office systems