Administrative Assistant

GHD • Franklin, TN

5d • Hybrid

About The Position

At GHD, we are looking for an Administrative Assistant to join our Nashville, TN or Decatur, AL office. This role involves project coordination, including formatting and assembling client-ready documents, assisting with project logistics such as schedule preparation, notifications, and vendor coordination, and scanning, filing, and compiling field files and data. The position also includes office and culture support, such as coordinating office events, supporting onboarding of new staff, and assisting with internal office communications and calendars. GHD offers leading training and development programs to accelerate growth and encourages individual achievement within a multicultural organization.

Requirements

• Grade 12 diploma; secretarial certificate/diploma considered an asset.
• Minimum 1-5 years previous work experience in an administrative support role.
• Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos and Adobe.
• Advanced knowledge of Microsoft Office (Word, Excel, Power Point, Acrobat Writer).
• Strong command of the English language, grammar, written and verbal, is required.
• Independently driven with the ability to make independent decisions on various aspects of document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills are required.

Responsibilities

• Formatting and assembling deliverables (client-ready documents)
• Assisting with project logistics (schedule preparation, notifications, vendor coordination)
• Scanning, filing, and compiling field files and data
• Helping coordinate office events (lunches, dinners, meetings, etc.)
• Supporting onboarding and welcoming new staff
• Assisting with internal office communications and calendars

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED