Weekend Experience Administrative Assistant

The Crossing Church•Las Vegas, NV

5d•Onsite

About The Position

The Weekend Experience Admin will work diligently to keep the team organized and informed by providing exemplary administrative support, assistance and encouragement. This position is perfect for an outgoing individual, whom God has gifted with exemplary organizational skills and outstanding communication abilities, and who is adaptable and flexible for last minute needs & errands, or program changes.

Requirements

Minimum Education: High School Diploma
Minimum Experience: Two years in professional administrative role
Demonstrates strong technology experience (Gmail, Google Docs, Google Sheets, Planning Center Online, Asana, Slack, Rock, etc.)
Must pass a pre-employment background check
Proof of legal authorization to work in the United States
The heart of a servant
Exhibit spiritual maturity
Possess strong verbal and written communication skills
Pursue Christ-likeness daily
Attend needed cross-functional meetings and department meetings
Attend monthly All-Staff meetings and occasional staff events
Participate in staff Prayer Days
Attend any required conferences or seminars

Nice To Haves

Three years in an equivalent church setting or non-profit organization

Responsibilities

Serve as the first point of contact for Portal Requests and enter/assign tasks in Asana for Worship, Video, and Production
Manage and print weekly service materials (service orders, scripts, run sheets, signage, etc.)
Assist in managing the ministry team calendar and scheduling, including eSpace reservations and de-conflicting rooms and resources in collaboration with other ministries as needed
Process receipts, purchases, invoices, petty cash, mileage, and related documentation
Prepare and restock the Green Room; maintain cleanliness and supplies in the Communications Office
Oversee Green Room volunteer team and ensure we have breakfast for each Sunday service
Enter weekly volunteer check-ins across Weekend Experience serving teams
Assist in ordering items needed for creative elements and other programming needs for Sunday Sermons, Night of Worship, and other events and gatherings as directed by the Weekend Experience Coordinator
Assist with special services and ministry events (meals, supply pick-ups, quick-turn needs).
Retrieve packages and distribute materials as needed
Actively participate in creative and programming meetings
Edit and proof creative team documents and plans before printing
Prepare and print weekly Guest Services resources, huddle notes, and volunteer confirmations
Assemble new volunteer welcome kits (apparel, badges, coach handoff, recognition pins).
Maintain volunteer records and follow-up steps (onboarding progress, background checks, 3‑week follow-up reports to coaches)
Track and order Guest Services supplies and apparel, including parking team gear; keep storage and rooms tidy
Support volunteer care rhythms (thank‑you cards, scheduling coach 1:1s)
Submit and track eSpace requests, signage, and facility needs for GS events and environments
Provide administrative support for GS special events and large weekend experiences
Assist pastors/directors with receipts and budget monitoring
Perform general office duties such as copying, filing, mailing, etc.
Answer / return phone calls and emails as requested
Purchase items for ministry as needed as directed by the Weekend Experience Coordinator
Organize workflow and synchronize between Google Docs and Rock
Respond to all general ministry questions, both internally and externally, via phone and email
Run errands as needed
Other related duties as needed