Administrative Assistant Jobs

About The Position

Requirements

• Associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience
• Data entry experience
• Working knowledge of general office equipment
• Excellent organization and computer skills
• Attention to detail
• Desire to be proactive and create a positive experience for others
• The ability to work to deadlines, frequent changes and new priorities is key to this role. As well as possessing good communications skills, and ability to work in a team environment
• Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred.
• Excellent written and verbal communication skills
• Able to complete complex administrative tasks with minimal supervision
• Comfortable with routinely shifting demands
• High degree of attention to detail

Nice To Haves

• Associate's degree in Business Administration

Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
• Transcribe minutes from meetings/ conference calls into actions and follow up for completion or escalations accordingly
• Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore.
• Check invoice portal and maintain follow ups on outstanding invoices with operators
• Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations
• Follow up on meeting tasks and completion
• Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team
• Organize and prepare meeting schedules for various departments

Benefits

• Eligibility, coverage options, and plan details are available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.