Appeals Division Adminstrative Assistant INTERNAL CANDIDATES ONLY

Essex District Attorney's Office•Salem, MA

About The Position

The Appeals Division Administrative Assistant works under the supervision of the Clerical Supervisor and the Appeals Division Chief to provide general support functions to the Appeals Division, a ten-attorney unit of the District Attorney’s Office. The Appeals Division Administrative Assistant is an employee of the Commonwealth of Massachusetts and serves at the pleasure of the District Attorney.

Requirements

HS Diploma or above
Strong computer skills; must be proficient with Microsoft
Strong interpersonal and written and verbal communication skills
Strong attention to detail and excellent organization skills
Ability to handle sensitive and confidential information

Nice To Haves

Experience working in a legal office or professional office setting
Working knowledge of the criminal justice system
Experience with DAMION system

Responsibilities

Administrative support for the appeals unit in all its areas of responsibility
Input case information and documents into electronic data management system (DAMION) and run reports from system
Assist in preparing and formatting briefs for filing in the appellate courts, including creating table of authorities, appendices, and covers
File documents electronically through Tyler host system or by mail
Create, organize, and maintain physical files
Manage packing of closed files and assist with their retrieval
Manage internal and external mail flow
Communicate as necessary with court personnel and other attorneys
Answer telephones, and direct callers and visitors during front reception back-up
Perform whatever other duties at whatever job-site as may from time to time be assigned to her/him by the District Attorney, or the Clerical Supervisor or other designee of the District Attorney.
The essential functions of the position require the effective ability to receive and distribute information in written, oral, and electronic form, in the English language.