Administrative Assistant Jobs

About The Position

Requirements

• Strong Microsoft Office (Outlook, Excel, Word, PowerPoint) skills required.
• Strong verbal and written communication skills.
• High level of organizational skills.
• Working knowledge of computer systems including Excel, Word, Publisher, PowerPoint.
• Ability to manage projects and meet required deadlines.
• Ability to maintain confidentiality.

Nice To Haves

• 1-2 years of specialized/vocational training or college work beyond high school but not required.
• SAP experience preferred.

Responsibilities

• Performs projects for the Grand Island Plant Manager by compiling, analyzing, interpreting data, and making recommendations.
• Composes and generates written correspondence to communicate with internal and external customers, answering and directing phone calls, and collect/distribute mail.
• Generates and distributes reports and graphs after inputting and interpreting data.
• Coordinates plant goal activities and other plant activities to include planning recognition events, TV Monitor communications, etc.
• Responsible for planning and coordinating plant crew meeting, corporate meetings, as well as maintaining conference room, equipment, vehicle calendars and assisting with Risk Managers
• Manages the Grand Island Plant Manager’s calendar, file system, correspondence and records.
• Maintains office supply inventories and places orders as needed.
• Collects data for and/or prepares standard operating reports, such as budget expenditures, and statistical records of performance data.
• Assists management with reporting requirements as needed.
• Receives, reviews, and responds to correspondence.
• Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations.
• Composes letters and memorandum. Routes or answers routine correspondence not requiring supervisor’s attention.
• Coordinates general maintenance to Xerox Copiers, ordering of supplies.
• Makes meeting and travel arrangements.
• Assists with other projects and duties as assigned.
• Observes & enforces all company personnel, quality, safety, and food safety policies.
• Maintains a positive work atmosphere by acting and communicating in a manner so that you work effectively and cooperatively with customers, clients, coworkers, and leadership teams.
• Participates in process improvement and problem solving utilizing continuous improvement and rational thinking methodologies.
• Consistently practices, and enforces safe work habits and drives those habits throughout the organization.