Administrative Assistant

Massachusetts Port Authority•Boston, MA

11d•$63,000 - $67,000•Onsite

About The Position

The Massachusetts Port Authority is seeking a highly organized, detail-oriented Administrative Assistant to support Conley Terminal leadership. This role involves ensuring seamless administrative operations, effective coordination of priorities, and the management of sensitive and confidential information. The Administrative Assistant will maintain accurate payroll, personnel, and workforce records, facilitate communication and collaboration, and leverage data and analytics for operational insights and decision-making. This is a dynamic role within an organization that connects people and businesses to the global community by air, land, and sea, and is a significant economic engine for the region.

Requirements

Associate’s degree or equivalent experience required.
3 - 5 years administrative experience supporting a manager, director, or department leader.
Experience handling confidential materials and managing multiple administrative tasks simultaneously.
Advanced proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint, Teams).
Strong written and verbal communication skills.
Exceptional organizational, time management, and analytical abilities.
Demonstrated commitment to accuracy, professionalism, discretion, and confidentiality in a fast-paced environment.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Serves as a trusted partner to Conley Terminal leadership by ensuring seamless administrative operations, effective coordination of priorities, and the management of sensitive and confidential information.
Maintains accurate payroll, personnel, and workforce records while ensuring compliance, supporting employee needs, and fostering effective labor and stakeholder relationships.
Facilitates communication, collaboration, and organizational effectiveness through meeting coordination, document management, correspondence preparation, and support for leadership initiatives.
Leverages data, analytics, and performance reporting to provide operational insights, support strategic decision-making, enhance workforce planning, and drive continuous improvement.