Administrative Assistant

4 Over llc • Huber Heights, OH

11d • $18 - $22 • Onsite

About The Position

The Plant Administrative Clerk provides essential administrative and clerical support to the Plant Manager, Administrative Assistant, and other supervisors. This role ensures smooth day-to-day operations by managing communications, supporting Human Resources functions, maintaining records, and coordinating administrative activities across the plant.

Requirements

• High school diploma required
• Minimum of two (2) years’ administrative and/or HR experience in a manufacturing environment
• Bilingual (English/Spanish)
• High level of discretion and ability to maintain confidentiality
• Strong organizational skills with attention to detail and the ability to manage multiple tasks
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experienced with standard office equipment
• Typing speed of at least 45 WPM with minimal errors
• Dependable, punctual, and responsible with a professional demeanor
• Strong problem-solving skills when faced with unexpected challenges, such as machine malfunctions, material shortages, or errors in print quality.
• Ability to adapt to new printing technologies or changes in production schedules, ensuring smooth operations despite changes.
• Ability to manage multiple print jobs simultaneously, ensuring deadlines are met without sacrificing quality.
• Organizing workflows, preparing materials in advance, and optimizing print runs for efficiency and cost-effectiveness.
• Precision in monitoring print jobs to ensure all details, such as color accuracy, image sharpness, and print placement, meet the required standards.
• Detecting small defects or inconsistencies during production and taking corrective action immediately.
• Ability to read and understand corporate policies, job-related documents, and written/verbal instructions in English to ensure effective and compliant job performance.
• Strong foundational math skills, with the ability to perform basic operations including addition, subtraction, multiplication, and division.
• Highly detail-oriented, organized, and efficient in managing time, with a proven ability to meet deadlines and complete tasks accurately.

Nice To Haves

• college degree preferred

Responsibilities

• Serve as the first point of contact for visitors and telephone inquiries
• Support local HR functions including screening resumes, scheduling interviews, onboarding new hires, processing employee documentation, and coordinating open enrollment activities
• Act as a liaison between plant personnel and the corporate HR department
• Maintain compliance with company policies and the employee handbook
• Exercise sound judgment in identifying issues that require escalation to HR management
• Prepare, revise, and review various documents, reports, and spreadsheets
• Manage calendars, appointments, and meeting schedules
• Distribute internal communications and staff memos
• Order and maintain inventory for office supplies, janitorial materials, machine parts, and other plant consumables
• Organize and maintain accurate records, files, and reports
• Create and update logs and databases as needed
• Foster and maintain a professional, clean, and organized office environment
• Wear all assigned Personal Protective Equipment (PPE) when required
• Complete and maintain all required paperwork, records, documents, etc.
• Regularly perform general housekeeping duties in your work area(s)
• Adhere to all safety policies and protocols and maintain a safe working environment
• Attend all department/company meetings
• Other duties as assigned

Benefits

• Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care
• 4over pays 100% of the employee’s premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to $500,000
• Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment
• New employees are eligible to enroll the first of the month, following 1 month of employment
• Semi-annual open enrollment (January 1st and July 1st)
• Discretionary employer match; typically, 50% of employee deferrals up to 6% of compensation
• Immediate Vesting
• 9 Paid Holidays
• Accumulating PTO to be used after 90-days of continuous and active full-time service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED