Project and Administrative Assistant, Compliance

AIG • New York, NY

7d • $84,000 - $92,000 • Onsite

About The Position

This role offers a unique opportunity to gain experience alongside an impactful leader and their team around strategically important initiatives. Provide top-notch administrative and project assistance to a Senior Executive, the Chief Compliance Officer. This role would also support the directs in administrative projects management when required.

Requirements

• Bachelor’s Degree preferred, or equivalent work experience.
• 10+ years direct experience supporting senior executives, preferably in a large, multi-national environment.
• Demonstrated experience supporting senior executives with demonstrated experience working with management at all levels and across various departments and groups.
• Skilled at managing complex calendars and coordinating travel arrangements internationally and domestically.
• Must be a self-starter and take initiative, highly proactive and self-disciplined.
• Excellent verbal and written communication skills.
• Tact and good judgement in confidential situations.
• Must have strong interpersonal, organizational skills and be detail-oriented.
• Maintain discretion, project professional demeanor, and use independent judgement - especially under pressure.
• Ability to think strategically to keep the senior executive on track.
• Tech savvy such to problem solve and help the executives and team.
• Proficiency in MS Office, SAP, Concur, Ariba, Sharepoint, and Fieldglass.

Responsibilities

• Work with executive to organize, schedule and effectively prioritize daily activities of the team. Work will involve interaction with various levels of management including Executive level.
• Work with various teams within Compliance to manage systems reporting, monitoring, invoicing, and data entry. Be involved in the Corporate Compliance Training process.
• Assist Compliance teams in management of various email boxes related to internal and external stakeholders to ensure appropriate routing and follow-up.
• Assist Compliance teams in ensuring distribution lists and intranet pages are kept updated.
• Assist Compliance teams in maintaining and updating critical documents in various systems.
• Assist in project coordination, reporting and planning on various compliance initiatives.
• Coordinate IT requests, including monitoring system and application updates, arranging for help desk support and systems related matters.
• Anticipate the needs of, organize, and maintain business calendars; prioritize and coordinate ever-changing schedules and priorities; and manage domestic and international travel.
• Support onboarding of new hires.
• Ad hoc support of Compliance projects, including conducting basic research of public or internal resources.

Benefits

• Bonus in accordance with the terms of the applicable incentive plan
• Variety of leaves for personal, health, family, and military needs
• Giving Back program allows you to take up to 16 hours a year to volunteer in your community
• Learning opportunities for employees to hone their professional skills
• Tuition reimbursement program for eligible employees
• Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Senior